{"id":12968,"date":"2019-07-29T15:08:22","date_gmt":"2019-07-29T22:08:22","guid":{"rendered":"https:\/\/ciraapps.com\/?p=12968"},"modified":"2026-04-10T12:33:02","modified_gmt":"2026-04-10T19:33:02","slug":"how-to-create-share-public-folders-office-365","status":"publish","type":"post","link":"https:\/\/cirasync.com\/de\/blog-articles\/public-folders\/how-to-create-share-public-folders-office-365\/","title":{"rendered":"Creating and Sharing Public Folders with Office 365 | CiraSync"},"content":{"rendered":"<p><strong>Author&#8217;s Note:\u00a0<\/strong><span data-contrast=\"auto\">Microsoft has officially announced the retirement of Exchange Web Services (EWS) for Exchange Online, with the service being fully disabled on October 1, 2026. This change has important implications for organizations that rely on third-party applications accessing Public Folder data, especially contacts and calendars.<\/span><span data-ccp-props=\"{}\"> You can read more about this in our <a href=\"https:\/\/cirasync.com\/public-folder-sync\/ews-retirement-public-folder-replacement\/\">recent blog<\/a>.<\/span><\/p>\n<p>Read the instructions or check out the video to learn how to create and share Public Folders with Office 365:<br \/>\n\r\n<div class=\"cira_wrapper\">\r\n<div class=\"cira_container\">\r\n<div class=\"cira_left_col\"><iframe title=\"How to Create and Share Public Folder Contacts&lt;br \/&gt;\nOffice 365\" src=\"https:\/\/player.vimeo.com\/video\/391122859\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\" ><\/iframe><\/div>\r\n<div class=\"cira_right_col\">\r\n<div class=\"cira_lk\">watch this video<\/div>\r\n<div>How to Create and Share Public Folder Contacts<br \/>\nOffice 365<\/div>\r\n<\/div>\r\n<div class=\"cira_clearfix\"><\/div>\r\n<\/div>\r\n<\/div><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Instructions\"><\/span>Instructions<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3><span class=\"ez-toc-section\" id=\"Creating_a_Public_Folder\"><\/span>Creating a Public Folder<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ol>\n<li>Launch the Office 365 Admin Portal.<\/li>\n<li>Click <strong>Admin centers &gt; Exchange<\/strong> in the navigation panel to be taken to the Exchange Admin Center. (See figure below.) <img decoding=\"async\" class=\"aligncenter wp-image-12969\" src=\"\/wp-content\/uploads\/2019\/07\/PF-O365-Microsoft-Exchange_markup-300x243.png\" alt=\"\" width=\"508\" height=\"411\" srcset=\"https:\/\/cirasync.com\/wp-content\/uploads\/2019\/07\/PF-O365-Microsoft-Exchange_markup-300x243.png 300w, https:\/\/cirasync.com\/wp-content\/uploads\/2019\/07\/PF-O365-Microsoft-Exchange_markup-400x325.png 400w, https:\/\/cirasync.com\/wp-content\/uploads\/2019\/07\/PF-O365-Microsoft-Exchange_markup.png 401w\" sizes=\"(max-width: 508px) 100vw, 508px\" \/><\/li>\n<li>Click <strong>public folders<\/strong> in the navigation panel.<\/li>\n<li>Click the <strong>+<\/strong> to create a new Public Folder. (See figure below.)\u00a0 <div class='et-box et-info'>\n\t\t\t\t\t<div class='et-box-content'><strong>NOTE:<\/strong> You will need to be Owner or the Publishing Editor\/Author of the parent folder to create new subfolders.<\/div><\/div><img decoding=\"async\" class=\"aligncenter wp-image-12971\" src=\"\/wp-content\/uploads\/2019\/07\/PF-O365-Menu-Navigation_markup-264x300.png\" alt=\"\" width=\"508\" height=\"577\" srcset=\"https:\/\/cirasync.com\/wp-content\/uploads\/2019\/07\/PF-O365-Menu-Navigation_markup-264x300.png 264w, https:\/\/cirasync.com\/wp-content\/uploads\/2019\/07\/PF-O365-Menu-Navigation_markup.png 449w\" sizes=\"(max-width: 508px) 100vw, 508px\" \/><\/li>\n<li>Name the new Public Folder.<\/li>\n<li>Click\u00a0<strong>SAVE.\u00a0<\/strong><\/li>\n<\/ol>\n<div class='et-box et-download'>\n\t\t\t\t\t<div class='et-box-content'>Content goes here<\/div><\/div>\n<h3><span class=\"ez-toc-section\" id=\"Sharing_a_Public_Folder\"><\/span>Sharing a Public Folder<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ol>\n<li>Double-click the Public Folder you created in the previous section.<\/li>\n<li>Click the ellipsis.<\/li>\n<li>Click <strong>Root permissions. <\/strong>(See figure below.)<img decoding=\"async\" class=\"aligncenter wp-image-12978\" src=\"\/wp-content\/uploads\/2019\/07\/PF-O365-root-permissions_markup-300x103.png\" alt=\"\" width=\"408\" height=\"140\" srcset=\"https:\/\/cirasync.com\/wp-content\/uploads\/2019\/07\/PF-O365-root-permissions_markup-300x103.png 300w, https:\/\/cirasync.com\/wp-content\/uploads\/2019\/07\/PF-O365-root-permissions_markup.png 338w\" sizes=\"(max-width: 408px) 100vw, 408px\" \/>The <strong>Public Folder Root Permissions Window<\/strong> will appear. (See figure below.)<img decoding=\"async\" class=\"aligncenter wp-image-12983\" src=\"\/wp-content\/uploads\/2019\/07\/Create-Share-PF-O365-Permissions_nomarkup-300x263.png\" alt=\"\" width=\"508\" height=\"445\" srcset=\"https:\/\/cirasync.com\/wp-content\/uploads\/2019\/07\/Create-Share-PF-O365-Permissions_nomarkup-300x263.png 300w, https:\/\/cirasync.com\/wp-content\/uploads\/2019\/07\/Create-Share-PF-O365-Permissions_nomarkup.png 712w\" sizes=\"(max-width: 508px) 100vw, 508px\" \/><\/li>\n<li>Click the <strong>+. The Public Folder Permissions Window<\/strong> will appear. (See figure below.) <img decoding=\"async\" class=\"aligncenter wp-image-12980\" src=\"\/wp-content\/uploads\/2019\/07\/PF-O365-Public-Folder-Permissions_nomarkup-300x263.png\" alt=\"\" width=\"508\" height=\"445\" srcset=\"https:\/\/cirasync.com\/wp-content\/uploads\/2019\/07\/PF-O365-Public-Folder-Permissions_nomarkup-300x263.png 300w, https:\/\/cirasync.com\/wp-content\/uploads\/2019\/07\/PF-O365-Public-Folder-Permissions_nomarkup.png 712w\" sizes=\"(max-width: 508px) 100vw, 508px\" \/><\/li>\n<li>Click\u00a0<strong>Browse.\u00a0<\/strong><\/li>\n<li>Choose the desired recipient of the Public Folder.<\/li>\n<li>Click\u00a0<strong>OK.<\/strong><\/li>\n<li>Click the drop-down arrow to pull up the list of roles permissions that are available, and then select the desired role.<\/li>\n<li>Click <strong>SAVE.<\/strong>\u00a0You will return to the <strong>Root Permissions Window.<\/strong><\/li>\n<li>Click\u00a0<strong>SAVE.<\/strong><\/li>\n<\/ol>\n<p>You can use Outlook or the CiraSync mobile app to add items into the Public Folders that were just created. To learn how, check out the following procedures:<\/p>\n<ul>\n<li><a href=\"\/blog-articles\/contact-management\/create-share-public-folder-outlook-contacts\/\">Creating and Sharing Public Folder Contact Lists with Outlook Desktop<\/a><\/li>\n<li><a href=\"\/blog-articles\/public-folders\/create-share-public-folder-calendar-outlook\/\">Creating and Sharing Public Folder Calendars with Outlook Desktop<\/a><\/li>\n<li><a href=\"\/support\/public-folder-sync\/cirasync-mobile-app-add-public-folder-contacts\/\">Using the CiraSync Mobile App to Add Contacts to Public Folders<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Author&#8217;s Note:\u00a0Microsoft has officially announced the retirement of Exchange Web Services (EWS) for Exchange Online, with the service being fully disabled on October 1, 2026. This change has important implications for organizations that rely on third-party applications accessing Public Folder data, especially contacts and calendars. You can read more about this in our recent blog. [&hellip;]<\/p>\n","protected":false},"author":12,"featured_media":9787,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_et_pb_use_builder":"","_et_pb_old_content":"","_et_gb_content_width":"","_nextfly_llmd_date_locked":false,"footnotes":""},"categories":[3305],"tags":[],"ppma_author":[13546],"class_list":["post-12968","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-public-folders"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.1 (Yoast SEO v27.1.1) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Creating and Sharing Public Folders with Office 365 | CiraSync<\/title>\n<meta name=\"description\" content=\"Overview on how to create and manage Public Folders from the Office 365 admin dashboard. 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