{"id":16007,"date":"2019-10-07T10:39:36","date_gmt":"2019-10-07T17:39:36","guid":{"rendered":"http:\/\/cirasync.com\/?p=16007"},"modified":"2023-08-31T09:45:20","modified_gmt":"2023-08-31T16:45:20","slug":"syncing-contact-list-subsets-users","status":"publish","type":"post","link":"https:\/\/cirasync.com\/de\/contact-sync\/syncing-contact-list-subsets-users\/","title":{"rendered":"Syncing Contact List Subsets to a Subset of Users"},"content":{"rendered":"

This guide shows how to sync a subset of Contacts from the GAL to a smaller subset of targeted users.<\/p>\n

\n\t\t\t\t\t
NOTE: <\/strong>The example in this guide shows how to sync subsets of the Global Address List<\/a> to two different user groups.<\/div><\/div>\n

<\/span>Instructions<\/span><\/h2>\n

<\/span>Creating Contact Collections to Categorize Users<\/span><\/h3>\n
    \n
  1. Log in to the CiraSync Dashboard.<\/li>\n
  2. Click the + <\/strong>in the Contact Collections\u00a0<\/strong>pane.<\/li>\n
  3. Click the pen<\/strong> icon to name the Collection. Choose a specific name for each Collection (ex. Source_GALContacts or TargetedUsers).<\/li>\n
  4. Add users to the Collection.
    \n\t\t\t\t\t
    NOTE: <\/strong>Users can be added individually to the Collection. However, we recommend using either a Group from Office 365 Exchange or a Dynamic Distribution Group<\/a> so you can add multiple users with a single click. Furthermore, if you do not have many users that need to be synced, you can also add All Mailboxes <\/strong>to the Collection, expand the Collection, and then manually exclude undesired user mailboxes.<\/div><\/div><\/li>\n
  5. Click\u00a0SAVE.\u00a0<\/strong><\/li>\n
  6. Repeat Steps 1\u20135 <\/strong>to create multiple Contact Collections.<\/li>\n<\/ol>\n

    <\/span>Syncing Contact List Subsets to User Subsets<\/span><\/h3>\n
      \n
    1. Click the + <\/strong>in the Contact Lists\u00a0<\/strong>pane.<\/li>\n
    2. Select the Global Address List<\/strong> as the Contact source type. You will be taken to STEP 1: Select Active Directory Items. <\/strong>(See figure below.) \"\"<\/li>\n
    3. Select the desired Contact source.
      \n\t\t\t\t\t
      NOTE: <\/strong>To sync a subset of the GAL, select one of the Contact Collections created in the Creating Contact Collection to Categorize Users <\/strong>section of the guide.<\/div><\/div><\/li>\n
    4. Click\u00a0NEXT.<\/strong> You will be taken to STEP 2: Choose target mailboxes. <\/strong>(See figure below.)\"\"<\/li>\n
    5. Click the Collections <\/strong>tab to pull up a list of CiraSync Contact Collections.<\/li>\n
    6. Select the targeted user’s Collection created previously in the Creating Contact Collections to Categorize Users<\/strong> section of this guide.<\/li>\n
    7. Click NEXT.<\/strong> (See figure below.)You will be taken to STEP 3: Specify contact list options. <\/strong>(See figure below.)
      \n\"Step<\/li>\n
    8. Name the Contact list in the box under Provide Contact List Name. <\/strong>\n
        \n
      1. Check\u00a0Sync Contact Groups <\/strong>to sync groups that appear in the Contact List as a single contact. If you do not check this box, only members of the group will be synced as a Contact.<\/li>\n
      2. If you keep the Add category with contact list name<\/strong> checked, all Contacts synced by CiraSync will have the name of the Contact List in the Category field. If the Category field is already filled, CiraSync will not delete the data in the field. Instead, CiraSync will add the name next to that data.<\/li>\n
      3. Check\u00a0Populate Outlook Auto-Complete List <\/strong>for the synced Contacts to appear in the Outlook Auto-Complete list.<\/li>\n
      4. By default, CiraSync will remove a Contact from the targeted mailbox if it is removed from the Source. In case you would like to allow Users to keep these obsolete items, check Retain obsolete items.<\/b><\/li>\n
      5. In case you would like to omit syncing the Notes field from the Source\u2019s Contact to the targeted mailbox\u2019s Contact, then check Omit notes field.<\/b><\/li>\n
      6. Click the + <\/strong>next to Contacts<\/strong> to sync the Contact list as a subfolder. If you would like to sync to the main Contacts <\/strong>folder, skip to Step 9. <\/strong><\/li>\n<\/ol>\n<\/li>\n
      7. Click SAVE. <\/strong>You will be taken to the Sync Summary Dashboard. (See figure below.) \"\"<\/li>\n
      8. Click the blue back arrow<\/strong> to return to the Dashboard.<\/li>\n
      9. Repeat Steps 1\u201310 <\/strong>to sync to sync other user subsets with other Contact List subsets.<\/li>\n
      10. Check the Update Cache <\/strong>box under the Sync Status\u00a0<\/strong>pane.<\/li>\n
      11. Click SYNC NOW<\/strong> to perform a manual sync. (See figure below.)\"\"
        \n\t\t\t\t\t
        NOTE:<\/strong> CiraSync will run this sync task during the next scheduled sync if you don’t want to do a manual sync.<\/div><\/div><\/li>\n<\/ol>\n","protected":false},"excerpt":{"rendered":"

        This guide shows how to sync a subset of Contacts from the GAL to a smaller subset of targeted users. Instructions Creating Contact Collections to Categorize Users Log in to the CiraSync Dashboard. Click the + in the Contact Collections\u00a0pane. Click the pen icon to name the Collection. Choose a specific name for each Collection […]<\/p>\n","protected":false},"author":33,"featured_media":16497,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"page-special.php","format":"standard","meta":{"_et_pb_use_builder":"","_et_pb_old_content":"","_et_gb_content_width":"","_nextfly_llmd_date_locked":false,"footnotes":""},"categories":[1420,1459],"tags":[],"ppma_author":[13547],"class_list":["post-16007","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-contact-sync","category-support"],"yoast_head":"\nSyncing Contact List Subsets to a Subset of Users | CiraSync<\/title>\n<meta name=\"description\" content=\"CiraSync can be configured to segment assets to users. 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Use the following proceudres to learn how to sync contact subsets to a subset of users.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/cirasync.com\/de\/contact-sync\/syncing-contact-list-subsets-users\/\" \/>\n<meta property=\"og:site_name\" content=\"CiraSync\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/CiraSync\/\" \/>\n<meta property=\"article:published_time\" content=\"2019-10-07T17:39:36+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2023-08-31T16:45:20+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/cirasync.com\/wp-content\/uploads\/2019\/10\/Article-4-Syncing-Contact-List-Subsets-to-a-Subset-of-Users-1.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"1200\" \/>\n\t<meta property=\"og:image:height\" content=\"630\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Robert Roy\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@CiraSync\" \/>\n<meta name=\"twitter:site\" content=\"@CiraSync\" \/>\n<meta name=\"twitter:label1\" content=\"Verfasst von\" \/>\n\t<meta name=\"twitter:data1\" content=\"Robert Roy\" \/>\n\t<meta name=\"twitter:label2\" content=\"Gesch\u00e4tzte Lesezeit\" \/>\n\t<meta name=\"twitter:data2\" content=\"4\u00a0Minuten\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/cirasync.com\/de\/contact-sync\/syncing-contact-list-subsets-users\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/cirasync.com\/de\/contact-sync\/syncing-contact-list-subsets-users\/\"},\"author\":{\"name\":\"Robert Roy\",\"@id\":\"https:\/\/cirasync.com\/de\/#\/schema\/person\/535f3a809e1aed5b7c720b8961667839\"},\"headline\":\"Syncing Contact List Subsets to a Subset of Users\",\"datePublished\":\"2019-10-07T17:39:36+00:00\",\"dateModified\":\"2023-08-31T16:45:20+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/cirasync.com\/de\/contact-sync\/syncing-contact-list-subsets-users\/\"},\"wordCount\":607,\"publisher\":{\"@id\":\"https:\/\/cirasync.com\/de\/#organization\"},\"image\":{\"@id\":\"https:\/\/cirasync.com\/de\/contact-sync\/syncing-contact-list-subsets-users\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/cirasync.com\/wp-content\/uploads\/2019\/10\/Article-4-Syncing-Contact-List-Subsets-to-a-Subset-of-Users-1.jpg\",\"articleSection\":[\"Contact Sync\",\"Support Articles\"],\"inLanguage\":\"de\"},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/cirasync.com\/de\/contact-sync\/syncing-contact-list-subsets-users\/\",\"url\":\"https:\/\/cirasync.com\/de\/contact-sync\/syncing-contact-list-subsets-users\/\",\"name\":\"Syncing Contact List Subsets to a Subset of Users | CiraSync\",\"isPartOf\":{\"@id\":\"https:\/\/cirasync.com\/de\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\/\/cirasync.com\/de\/contact-sync\/syncing-contact-list-subsets-users\/#primaryimage\"},\"image\":{\"@id\":\"https:\/\/cirasync.com\/de\/contact-sync\/syncing-contact-list-subsets-users\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/cirasync.com\/wp-content\/uploads\/2019\/10\/Article-4-Syncing-Contact-List-Subsets-to-a-Subset-of-Users-1.jpg\",\"datePublished\":\"2019-10-07T17:39:36+00:00\",\"dateModified\":\"2023-08-31T16:45:20+00:00\",\"description\":\"CiraSync can be configured to segment assets to users. 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