{"id":19394,"date":"2020-01-31T10:48:32","date_gmt":"2020-01-31T17:48:32","guid":{"rendered":"http:\/\/cirasync.com\/?p=19394"},"modified":"2026-03-20T09:17:51","modified_gmt":"2026-03-20T16:17:51","slug":"how-to-create-a-shared-calendar-in-outlook","status":"publish","type":"post","link":"https:\/\/cirasync.com\/blog-articles\/calendar-synchronization\/how-to-create-a-shared-calendar-in-outlook\/","title":{"rendered":"How to Create a Shared Calendar in Outlook in 2026[Easy Guide]"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">In this guide, we walk you through every way to create and share calendars in Outlook and Office 365 &#8211; from standard shared calendars and shared mailbox calendars to emailing a static copy or publishing a calendar to the web. We also cover meeting room and resource calendars, permission levels, and how to fix common errors like \u201cThis calendar can\u2019t be shared,\u201d so your team can schedule confidently. Finally, we show how CiraSync keeps all of these calendars synced to smartphones and devices automatically, so users always have the right schedule at their fingertips.<\/span><\/p>\n<p><strong>Key Takeaways:<\/strong><\/p>\n<ul>\n<li>To create a shared calendar in Outlook for Windows, go to Calendar &gt; Add Calendar &gt; Name your calendar &gt; Share Calendar &gt; Enter email addresses.<\/li>\n<li>To create a shared calendar in Outlook mobile, go to Calendar, Add Calendar &gt; Name your calendar &gt; People icon &gt; Share Calendar &gt; Enter email addresses.<\/li>\n<li>To create a shared calendar in Outlook Web, go to Outlook.com and log in &gt; Calendar &gt; Add Calendar &gt; Create blank calendar &gt; Save &gt; Share and permissions &gt;\u00a0 Enter email addresses.<\/li>\n<\/ul>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_81 counter-hierarchy ez-toc-counter ez-toc-custom ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/cirasync.com\/blog-articles\/calendar-synchronization\/how-to-create-a-shared-calendar-in-outlook\/#How_to_Create_a_Shared_Calendar_in_Outlook_for_Windows\" >How to Create a Shared Calendar in Outlook for Windows<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/cirasync.com\/blog-articles\/calendar-synchronization\/how-to-create-a-shared-calendar-in-outlook\/#Create_a_Shared_Outlook_Calendar_on_Mobile\" >Create a Shared Outlook Calendar on Mobile<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/cirasync.com\/blog-articles\/calendar-synchronization\/how-to-create-a-shared-calendar-in-outlook\/#How_to_Create_a_Shared_Calendar_in_Outlook_Web\" >How to Create a Shared Calendar in Outlook Web<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/cirasync.com\/blog-articles\/calendar-synchronization\/how-to-create-a-shared-calendar-in-outlook\/#How_to_Create_a_Shared_Calendar_in_Outlook_for_Mac\" >How to Create a Shared Calendar in Outlook for Mac<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/cirasync.com\/blog-articles\/calendar-synchronization\/how-to-create-a-shared-calendar-in-outlook\/#How_to_Share_a_Calendar_By_Publishing_It_to_a_Web_Page\" >How to Share a Calendar By Publishing It to a Web Page<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/cirasync.com\/blog-articles\/calendar-synchronization\/how-to-create-a-shared-calendar-in-outlook\/#Different_Permission_Levels_When_Sharing_a_Calendar_in_Outlook\" >Different Permission Levels When Sharing a Calendar in Outlook<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/cirasync.com\/blog-articles\/calendar-synchronization\/how-to-create-a-shared-calendar-in-outlook\/#How_to_Share_a_Static_View-Only_Copy_of_Your_Outlook_Calendar_via_Email\" >How to Share a Static, View-Only Copy of Your Outlook Calendar (via Email)<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/cirasync.com\/blog-articles\/calendar-synchronization\/how-to-create-a-shared-calendar-in-outlook\/#How_to_Create_a_Shared_Calendar_in_a_Shared_Mailbox_in_Outlook\" >How to Create a Shared Calendar in a Shared Mailbox in Outlook<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/cirasync.com\/blog-articles\/calendar-synchronization\/how-to-create-a-shared-calendar-in-outlook\/#How_to_Access_a_Shared_Calendar_in_Outlook_and_See_Events\" >How to Access a Shared Calendar in Outlook and See Events<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/cirasync.com\/blog-articles\/calendar-synchronization\/how-to-create-a-shared-calendar-in-outlook\/#Why_Cant_I_Create_a_Shared_Calendar_In_Outlook\" >Why Can\u2019t I Create a Shared Calendar In Outlook?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/cirasync.com\/blog-articles\/calendar-synchronization\/how-to-create-a-shared-calendar-in-outlook\/#Fixing_the_%E2%80%9CThis_calendar_cant_be_shared%E2%80%9D_error\" >Fixing the \u201cThis calendar can\u2019t be shared\u201d error<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/cirasync.com\/blog-articles\/calendar-synchronization\/how-to-create-a-shared-calendar-in-outlook\/#What_is_the_Difference_Between_a_Shared_Calendar_and_a_Group_Calendar_in_Outlook\" >What is the Difference Between a Shared Calendar and a Group Calendar in Outlook?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-13\" href=\"https:\/\/cirasync.com\/blog-articles\/calendar-synchronization\/how-to-create-a-shared-calendar-in-outlook\/#The_Bottomline\" >The Bottomline<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-14\" href=\"https:\/\/cirasync.com\/blog-articles\/calendar-synchronization\/how-to-create-a-shared-calendar-in-outlook\/#Frequently_Asked_Questions\" >Frequently Asked Questions<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"How_to_Create_a_Shared_Calendar_in_Outlook_for_Windows\"><\/span>How to Create a Shared Calendar in Outlook for Windows<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Whether you&#8217;re looking to coordinate meetings, plan group events, or keep everyone on the same page, a shared calendar in <a href=\"https:\/\/cirasync.com\/blog-articles\/microsoft-outlook\/\">Outlook for Windows<\/a> is invaluable.<\/p>\n<p>Here&#8217;s how to create one:<\/p>\n<p>1. Open the Microsoft Outlook application on your Windows computer.<\/p>\n<p>2. On the bottom left side of the application, you&#8217;ll find the Calendar icon. Click on this to switch to the calendar view.<\/p>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-43979\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2020\/01\/click-on-calendar-icon-1.jpg\" alt=\"Click on Calendar icon\" width=\"72\" height=\"339\" srcset=\"https:\/\/cirasync.com\/wp-content\/uploads\/2020\/01\/click-on-calendar-icon-1.jpg 72w, https:\/\/cirasync.com\/wp-content\/uploads\/2020\/01\/click-on-calendar-icon-1-64x300.jpg 64w\" sizes=\"(max-width: 72px) 100vw, 72px\" \/><\/p>\n<p>3. Select &#8222;Add Calendar&#8220; and then choose \u201cNew Calendar.\u201d<\/p>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-43983\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2020\/01\/Add-a-new-calendar.jpg\" alt=\"Add a new calendar\" width=\"442\" height=\"532\" srcset=\"https:\/\/cirasync.com\/wp-content\/uploads\/2020\/01\/Add-a-new-calendar.jpg 442w, https:\/\/cirasync.com\/wp-content\/uploads\/2020\/01\/Add-a-new-calendar-249x300.jpg 249w\" sizes=\"(max-width: 442px) 100vw, 442px\" \/><\/p>\n<p>4. Provide your calendar with a name, and you can also choose a specific folder if you wish.<\/p>\n<p>5. Click \u201cOK\u201d to save.<\/p>\n<p>6. Share the Calendar. Sharing a Calendar is one of\u00a0<span style=\"box-sizing: border-box; margin: 0px; padding: 0px;\">your organization&#8217;s\u00a0<a href=\"https:\/\/cirasync.com\/blog-articles\/outlook-calendar-tips-and-tricks\/\" target=\"_blank\" rel=\"noopener\">best Outlook calendar tips<\/a><\/span>.<\/p>\n<ul>\n<li aria-level=\"1\">Right-click on the calendar you have just created under \u201cMy Calendars.\u201d<\/li>\n<li aria-level=\"1\">Choose &#8218;Share&#8216; and then \u201cShare Calendar.\u201d<\/li>\n<\/ul>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-43991\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2020\/01\/Share-your-calendar.jpg\" alt=\"Share your calendar\" width=\"624\" height=\"567\" srcset=\"https:\/\/cirasync.com\/wp-content\/uploads\/2020\/01\/Share-your-calendar.jpg 624w, https:\/\/cirasync.com\/wp-content\/uploads\/2020\/01\/Share-your-calendar-480x436.jpg 480w\" sizes=\"(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) 624px, 100vw\" \/><\/p>\n<p>7. In the new window, enter the email addresses of the individuals you want to <a href=\"https:\/\/cirasync.com\/blog-articles\/share-an-outlook-calendar\/\">share the calendar<\/a> with.<\/p>\n<p><img decoding=\"async\" class=\"alignnone size-large wp-image-43995\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2020\/01\/choose-who-to-share-calendar-with-1-1024x212.jpg\" alt=\"Choose who to share your calendar with\" width=\"1024\" height=\"212\" srcset=\"https:\/\/cirasync.com\/wp-content\/uploads\/2020\/01\/choose-who-to-share-calendar-with-1-980x203.jpg 980w, https:\/\/cirasync.com\/wp-content\/uploads\/2020\/01\/choose-who-to-share-calendar-with-1-480x99.jpg 480w\" sizes=\"(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) and (max-width: 980px) 980px, (min-width: 981px) 1024px, 100vw\" \/><\/p>\n<p>8. Decide the level of access each recipient will have. You can allow them to view, edit, or manage the shared calendar.<\/p>\n<p>9. Click \u201cSend.\u201d An email invitation will be sent to the recipients.<\/p>\n<p>Recommended reading: <a href=\"http:\/\/cirasync.com\/support\/how-to-add-an-email-account-to-microsoft-outlook\/\">How to Add an Email Account to Microsoft Outlook?<\/a><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Create_a_Shared_Outlook_Calendar_on_Mobile\"><\/span><strong>Create a Shared Outlook Calendar on Mobile<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Sharing calendars isn&#8217;t limited to the desktop version of Outlook. You can also create and share calendars using the Outlook mobile app.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Here&#8217;s how:<\/span><\/p>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Open the Outlook app on your mobile device<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Tap the calendar icon at the bottom of the screen<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Tap the plus sign in the top right corner and select \u201cAdd Calendar.\u201d<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Enter a name for your calendar<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Tap the \u201cPeople\u201d icon and type in the name(s) or enter the email addresses of the people you want to share your calendar with<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Tap the tick icon to share your calendar<\/span><\/li>\n<\/ol>\n<h2><span class=\"ez-toc-section\" id=\"How_to_Create_a_Shared_Calendar_in_Outlook_Web\"><\/span>How to Create a Shared Calendar in Outlook Web<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Outlook&#8217;s web version has since become the go-to tool for employees working from different locations, and setting it up is pretty straightforward.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Here&#8217;s how to set up shared calendars in Outlook\u2019s web version:<\/span><\/p>\n<p><span style=\"font-weight: 400;\">1. In your web browser, go to <\/span><b>Outlook.com<\/b><span style=\"font-weight: 400;\"> or your organization&#8217;s unique Outlook web URL. Log in if it prompts you to provide one.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">2. Click the calendar icon at the screen&#8217;s bottom left corner. It&#8217;s right below the mail icon. This takes you to the web calendar view.<\/span><\/p>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-55160\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2020\/01\/How-to-Create-a-Shared-Calendar-in-Outlook-Web.png\" alt=\"How to Create a Shared Calendar in Outlook Web\" width=\"941\" height=\"452\" srcset=\"https:\/\/cirasync.com\/wp-content\/uploads\/2020\/01\/How-to-Create-a-Shared-Calendar-in-Outlook-Web.png 941w, https:\/\/cirasync.com\/wp-content\/uploads\/2020\/01\/How-to-Create-a-Shared-Calendar-in-Outlook-Web-480x231.png 480w\" sizes=\"(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) 941px, 100vw\" \/><\/p>\n<p><span style=\"font-weight: 400;\">3. Near the top of the page, click \u201cAdd Calendar\u201d and select \u201cCreate Blank Calendar\u201d from the dropdown menu. <\/span><span style=\"font-weight: 400;\">In the right panel, enter your new calendar&#8217;s name. You can also add a description and choose a color theme if desired. I like to color-code my calendars to make them easy to distinguish at a glance.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Click \u201cSave,\u201d and your new calendar will be created. It should be added to \u201cMy calendars\u201d on the left sidebar.<\/span><\/p>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-55164\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2020\/01\/Create-a-Shared-Calendar-in-Outlook-Web.png\" alt=\"Create a Shared Calendar in Outlook Web\" width=\"941\" height=\"477\" srcset=\"https:\/\/cirasync.com\/wp-content\/uploads\/2020\/01\/Create-a-Shared-Calendar-in-Outlook-Web.png 941w, https:\/\/cirasync.com\/wp-content\/uploads\/2020\/01\/Create-a-Shared-Calendar-in-Outlook-Web-480x243.png 480w\" sizes=\"(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) 941px, 100vw\" \/><\/p>\n<p><span style=\"font-weight: 400;\">4. To share your calendar, locate it on the left sidebar, click the three dots when you hover next to the calendar name, and choose \u201cSharing and permissions\u201d from the menu.<\/span><\/p>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-55172\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2020\/01\/Edit-Outlook-Calendar-Permissions-in-Outlook-Web.png\" alt=\"Edit Outlook Calendar Permissions in Outlook Web\" width=\"941\" height=\"370\" srcset=\"https:\/\/cirasync.com\/wp-content\/uploads\/2020\/01\/Edit-Outlook-Calendar-Permissions-in-Outlook-Web.png 941w, https:\/\/cirasync.com\/wp-content\/uploads\/2020\/01\/Edit-Outlook-Calendar-Permissions-in-Outlook-Web-480x189.png 480w\" sizes=\"(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) 941px, 100vw\" \/><\/p>\n<p><span style=\"font-weight: 400;\">5. Under \u201cShare with,\u201d enter the email addresses of the people you want to share the calendar with. As you enter addresses, Outlook will autocomplete from your contacts.\u00a0 <\/span><span style=\"font-weight: 400;\">After adding recipients, click the \u201cShare\u201d button to send them an invite email with access to the calendar.<\/span><\/p>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-55168\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2020\/01\/Share-an-Outlook-Calendar-in-Outlook-Web.png\" alt=\"Share an Outlook Calendar in Outlook Web\" width=\"941\" height=\"406\" srcset=\"https:\/\/cirasync.com\/wp-content\/uploads\/2020\/01\/Share-an-Outlook-Calendar-in-Outlook-Web.png 941w, https:\/\/cirasync.com\/wp-content\/uploads\/2020\/01\/Share-an-Outlook-Calendar-in-Outlook-Web-480x207.png 480w\" sizes=\"(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) 941px, 100vw\" \/><\/p>\n<p><span style=\"font-weight: 400;\">I think the web version of Outlook makes it super simple to set up and share calendars on the fly from anywhere without needing the desktop app. The sharing process feels intuitive compared to other calendar tools I&#8217;ve used.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"How_to_Create_a_Shared_Calendar_in_Outlook_for_Mac\"><\/span>How to Create a Shared Calendar in Outlook for Mac<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Creating shared calendars is simple on Mac computers.<\/p>\n<p>Here\u2019s how to do it:<\/p>\n<p>1. Launch the Outlook app on your Mac.<\/p>\n<p>2. On the bottom toolbar, click on the calendar icon.<\/p>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-44069\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2020\/01\/Click-the-calendar-icon.png\" alt=\"Click the calendar icon\" width=\"539\" height=\"598\" srcset=\"https:\/\/cirasync.com\/wp-content\/uploads\/2020\/01\/Click-the-calendar-icon.png 539w, https:\/\/cirasync.com\/wp-content\/uploads\/2020\/01\/Click-the-calendar-icon-480x533.png 480w\" sizes=\"(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) 539px, 100vw\" \/><\/p>\n<p>3. In the \u201cOrganize\u201d tab, click \u201cNew Calendar.\u201d<\/p>\n<p><img decoding=\"async\" class=\"alignnone size-large wp-image-44073\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2020\/01\/Click-New-Calendar-1024x595.png\" alt=\"Click New Calendar\" width=\"1024\" height=\"595\" srcset=\"https:\/\/cirasync.com\/wp-content\/uploads\/2020\/01\/Click-New-Calendar-1024x595.png 1024w, https:\/\/cirasync.com\/wp-content\/uploads\/2020\/01\/Click-New-Calendar-980x570.png 980w, https:\/\/cirasync.com\/wp-content\/uploads\/2020\/01\/Click-New-Calendar-480x279.png 480w\" sizes=\"(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) and (max-width: 980px) 980px, (min-width: 981px) 1024px, 100vw\" \/><\/p>\n<p>4. Enter a name for your calendar.<\/p>\n<p>5. Drag and drop your new calendar to the desired location under \u201cMy Calendars\u201d or leave it in its default spot.<\/p>\n<p>6. <b>Share Your Calendar:<\/b><\/p>\n<ul>\n<li aria-level=\"1\">Right-click (or Control-click) the newly created calendar under \u201cMy Calendars.\u201d<\/li>\n<li aria-level=\"1\">Select \u201cSharing Permissions.\u201d<\/li>\n<\/ul>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-44077\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2020\/01\/Click-Sharing-Permissions.png\" alt=\"Click Sharing Permissions\" width=\"706\" height=\"605\" srcset=\"https:\/\/cirasync.com\/wp-content\/uploads\/2020\/01\/Click-Sharing-Permissions.png 706w, https:\/\/cirasync.com\/wp-content\/uploads\/2020\/01\/Click-Sharing-Permissions-480x411.png 480w\" sizes=\"(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) 706px, 100vw\" \/><\/p>\n<p>7. Click the &#8218;+&#8216; button, then type and select the names or email addresses of the individuals you want to share the calendar with.<\/p>\n<p><b>Note:<\/b> You can specify the level of access each individual should have, from viewing all the way to editing.<\/p>\n<p><img decoding=\"async\" class=\"alignnone size-large wp-image-44081\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2020\/01\/Add-invites-and-specify-permission-levels-1024x792.png\" alt=\"Add invites and specify permission levels\" width=\"1024\" height=\"792\" srcset=\"https:\/\/cirasync.com\/wp-content\/uploads\/2020\/01\/Add-invites-and-specify-permission-levels-1024x792.png 1024w, https:\/\/cirasync.com\/wp-content\/uploads\/2020\/01\/Add-invites-and-specify-permission-levels-980x758.png 980w, https:\/\/cirasync.com\/wp-content\/uploads\/2020\/01\/Add-invites-and-specify-permission-levels-480x371.png 480w\" sizes=\"(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) and (max-width: 980px) 980px, (min-width: 981px) 1024px, 100vw\" \/><\/p>\n<p>8. Click &#8222;Add&#8220; and close the permissions window. Your recipients will receive an email notification granting them access.<\/p>\n<p>Recommended reading: <a href=\"http:\/\/cirasync.com\/blog-articles\/how-to-create-a-contact-group-in-microsoft-outlook\/\">How to Create a Contact Group in Outlook?<\/a><\/p>\n<h2><span class=\"ez-toc-section\" id=\"How_to_Share_a_Calendar_By_Publishing_It_to_a_Web_Page\"><\/span>How to Share a Calendar By Publishing It to a Web Page<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>If you want to share your calendar with people outside your organization or those who might not have an Outlook account, you can publish it to a web page.<\/p>\n<p>Here&#8217;s how to do it:<\/p>\n<p>1. Open Outlook on your computer and go to the Calendar view.<\/p>\n<p>2. In the navigation pane, right-click on the calendar you wish to share.<\/p>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-44031\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2020\/01\/Select-the-Calendar-you-want-to-share.jpg\" alt=\"Select the Calendar you want to share\" width=\"484\" height=\"514\" srcset=\"https:\/\/cirasync.com\/wp-content\/uploads\/2020\/01\/Select-the-Calendar-you-want-to-share.jpg 484w, https:\/\/cirasync.com\/wp-content\/uploads\/2020\/01\/Select-the-Calendar-you-want-to-share-480x510.jpg 480w\" sizes=\"(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) 484px, 100vw\" \/><\/p>\n<p>3. Choose \u201cPublish to Web\u201d or \u201cPublish This Calendar.\u201d<\/p>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-44035\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2020\/01\/Choose-Publish-this-Calendar.png\" alt=\"Choose Publish this Calendar\" width=\"854\" height=\"262\" srcset=\"https:\/\/cirasync.com\/wp-content\/uploads\/2020\/01\/Choose-Publish-this-Calendar.png 854w, https:\/\/cirasync.com\/wp-content\/uploads\/2020\/01\/Choose-Publish-this-Calendar-480x147.png 480w\" sizes=\"(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) 854px, 100vw\" \/><\/p>\n<p>4. From the drop-down list, select the desired detail level. You can choose from can view when I&#8217;m busy, can view titles and locations, can view all details.<\/p>\n<p><img decoding=\"async\" class=\"alignnone size-large wp-image-44039\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2020\/01\/Select-your-desired-detail-level-1024x610.jpg\" alt=\"Select your desired detail level\" width=\"1024\" height=\"610\" srcset=\"https:\/\/cirasync.com\/wp-content\/uploads\/2020\/01\/Select-your-desired-detail-level-1024x610.jpg 1024w, https:\/\/cirasync.com\/wp-content\/uploads\/2020\/01\/Select-your-desired-detail-level-980x584.jpg 980w, https:\/\/cirasync.com\/wp-content\/uploads\/2020\/01\/Select-your-desired-detail-level-480x286.jpg 480w\" sizes=\"(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) and (max-width: 980px) 980px, (min-width: 981px) 1024px, 100vw\" \/><\/p>\n<p>5. Click Publish.<\/p>\n<p>6. Outlook will create a URL for your calendar. You can share this link with anyone you wish to give access to.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Different_Permission_Levels_When_Sharing_a_Calendar_in_Outlook\"><\/span>Different Permission Levels When Sharing a Calendar in Outlook<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">When sharing a calendar, it&#8217;s essential to consider what level of access each person needs. As the calendar owner, you can choose the appropriate permission for each person based on their role and needs.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Outlook offers the following permission levels for calendar sharing:\u00a0<\/span><\/p>\n<ol>\n<li><b> Can view when I am busy:<\/b><span style=\"font-weight: 400;\"> This basic level only displays when you have events scheduled on your calendar. No other details, like the subject or location of the events, are visible to the person with this permission.<\/span><\/li>\n<li><b> Can view titles and locations:<\/b><span style=\"font-weight: 400;\"> With this permission, the person can see the times of your events and the subject and location for each one. However, they still can&#8217;t access any additional details you may have included in the event description.<\/span><\/li>\n<li><b> Can view all details:<\/b><span style=\"font-weight: 400;\"> As the name suggests, this level allows the person to see all the information about your calendar events, including the time, subject, location, and any other details you&#8217;ve added. However, they cannot make any changes to your calendar.<\/span><\/li>\n<li><b> Can edit:<\/b><span style=\"font-weight: 400;\"> This permission level allows the person to modify your calendar directly. They can create, edit, and delete events and view all the details of existing items. This level is appropriate for close collaborators or assistants.<\/span><\/li>\n<li><b> Delegate:<\/b><span style=\"font-weight: 400;\"> The highest level of access, Delegate permission allows the person to manage your calendar as if it were their own. They can edit events, view full details, and even send and respond to meeting requests on your behalf. This level is typically reserved for executive assistants or other trusted individuals.<\/span><\/li>\n<\/ol>\n<h2><span class=\"ez-toc-section\" id=\"How_to_Share_a_Static_View-Only_Copy_of_Your_Outlook_Calendar_via_Email\"><\/span>How to Share a Static, View-Only Copy of Your Outlook Calendar (via Email)<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">You can share a calendar as a static, view-only copy through Outlook Online. If you want to keep a calendar group private, you can choose to share only your main mail calendar. Follow these steps.<\/span><\/p>\n<p><b>Step 1: Open the calendar and click \u201cE-mail Calendar\u201d<\/b><b><br \/><\/b><span style=\"font-weight: 400;\"> Open Outlook and choose the calendar you want to share. Select <\/span><b>E-mail Calendar<\/b><span style=\"font-weight: 400;\"> from the menu.<\/span><\/p>\n<p><b>Step 2: Select the calendar and the date range<\/b><b><br \/><\/b><span style=\"font-weight: 400;\"> Outlook will ask you to choose which calendar you want to send and for what time period. Pick the date range you want others to see.<\/span><\/p>\n<p><b>Step 3: Add the recipients and send<\/b><b><br \/><\/b><span style=\"font-weight: 400;\"> Enter the recipients in the <\/span><b>To<\/b><span style=\"font-weight: 400;\"> field and send the message.<\/span><span style=\"font-weight: 400;\"><br \/><\/span><span style=\"font-weight: 400;\"> They will receive a view-only version of the calendar and an iCalendar (.ics) file they can download. The file opens in Outlook or any calendar app that supports the format.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"How_to_Create_a_Shared_Calendar_in_a_Shared_Mailbox_in_Outlook\"><\/span>How to Create a Shared Calendar in a Shared Mailbox in Outlook<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Creating a shared calendar in a shared mailbox lets multiple users access the same calendar without receiving invitations. Everyone who has access to the shared mailbox can open the calendar automatically. You do not need to send invites or grant extra permissions.<\/span><\/p>\n<p><b>Step 1: Create a new blank calendar<\/b><b><br \/><\/b><span style=\"font-weight: 400;\"> Open Outlook and click <\/span><b>Add Calendar<\/b><span style=\"font-weight: 400;\">. Choose <\/span><b>New Blank Calendar<\/b><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><b>Step 2: Add the calendar details and choose the mailbox location<\/b><b><br \/><\/b><span style=\"font-weight: 400;\"> Enter the calendar name and any details. In the <\/span><b>Where to Place the Folder<\/b><span style=\"font-weight: 400;\"> section, select the shared mailbox.<\/span><\/p>\n<p><b>Step 3: Save the calendar<\/b><b><br \/><\/b><span style=\"font-weight: 400;\"> Save your changes. Everyone who has access to the shared mailbox will now see this calendar when they open Outlook.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"How_to_Access_a_Shared_Calendar_in_Outlook_and_See_Events\"><\/span>How to Access a Shared Calendar in Outlook and See Events<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Once someone has shared a calendar with you, you must add it to your Outlook to view it. Here&#8217;s how to access a shared calendar and see its events:<\/span><\/p>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">In Outlook, go to your calendar view<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Right-click \u201cMy Calendars\u201d in the folder pane on the left<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Select \u201cAdd Calendar\u201d and then \u201cOpen Shared Calendar.\u201d<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Type the name or email address of the person whose calendar you want to add<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Their calendar will now show up alongside your own, and you&#8217;ll see their events<\/span><\/li>\n<\/ol>\n<h2><span class=\"ez-toc-section\" id=\"Why_Cant_I_Create_a_Shared_Calendar_In_Outlook\"><\/span>Why Can\u2019t I Create a Shared Calendar In Outlook?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>The following are potential reasons for problems with creating a shared calendar in Outlook:<\/p>\n<ul>\n<li aria-level=\"1\"><b>Permissions<\/b>: The most common reason is a lack of permissions. You may not have the necessary rights to create or share calendars, especially if you\u2019re part of a larger organization with IT-imposed restrictions.<\/li>\n<li aria-level=\"1\"><b>Outdated Software<\/b>: If you&#8217;re using an older version of Outlook, some features may not be available or may have known issues. Always ensure Outlook is up-to-date.<\/li>\n<li aria-level=\"1\"><b>Server Issues<\/b>: If you&#8217;re using Outlook in an enterprise setting, there might be server-side issues or policies that prevent sharing calendars.<\/li>\n<li aria-level=\"1\"><b>Configuration Problems<\/b>: There could be misconfigurations in your Outlook settings or issues integrating Outlook with other software or services.<\/li>\n<li aria-level=\"1\"><b>Connectivity<\/b>: If you are facing issues with your internet connection, it might hinder the process.<\/li>\n<\/ul>\n<p>If you still have issues after using the above tips, contact your IT department or refer to Microsoft\u2019s official help documentation for detailed troubleshooting.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Fixing_the_%E2%80%9CThis_calendar_cant_be_shared%E2%80%9D_error\"><\/span>Fixing the \u201cThis calendar can\u2019t be shared\u201d error<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">If you see the <\/span><b>\u201cThis calendar can\u2019t be shared\u201d<\/b><span style=\"font-weight: 400;\"> message, it usually happens for one of these reasons:<\/span><\/p>\n<ol>\n<li><b> The email address is invalid<\/b><b><br \/><\/b><span style=\"font-weight: 400;\"> Check the address and type it correctly to fix the issue.<\/span><\/li>\n<li><b> The email address belongs to a Microsoft 365 Group<\/b><b><br \/><\/b><span style=\"font-weight: 400;\"> Outlook will not send a calendar invite to a <\/span><b>Microsoft 365 Group<\/b><span style=\"font-weight: 400;\">, so the share request will fail.<\/span><\/li>\n<li><b> The email address belongs to someone outside your organization<\/b><b><br \/><\/b><span style=\"font-weight: 400;\"> Make sure the recipient is part of your organization. External users cannot receive the shared calendar in this case.<\/span><\/li>\n<\/ol>\n<h2><span class=\"ez-toc-section\" id=\"What_is_the_Difference_Between_a_Shared_Calendar_and_a_Group_Calendar_in_Outlook\"><\/span>What is the Difference Between a Shared Calendar and a Group Calendar in Outlook?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>A Shared Calendar is created by an individual and shared with specific people. The original owner can decide the level of access each person has \u2013 from view-only to edit rights. On the other hand, a Group Calendar is associated with a Microsoft 365 Group or Microsoft Teams. Users of that group or team have access to the group calendar. Members can add or modify events depending on permissions set by the group admin.<\/p>\n<p>Check out this post to learn how to <a href=\"http:\/\/cirasync.com\/blog-articles\/office-365-best-practices\/how-to-create-outlook-calendar-group\/\">create a Group Calendar in Outlook<\/a>.<\/p>\n<p>Group calendars are great for teams where all members must collaborate on scheduling and events. Shared calendars are Ideal for scenarios where only a selected group of individuals needs access.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"The_Bottomline\"><\/span>The Bottomline<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Outlook offers a suite of tools for calendar sharing and collaboration. Whether using Outlook on Windows, Mac, or the Web, the platform provides a user-friendly way to create and share calendars. Following the steps above, you can effectively coordinate schedules, plans, and events with your colleagues, family, or friends. Remember to set permissions judiciously, ensuring recipients have the appropriate level of access.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Frequently_Asked_Questions\"><\/span>Frequently Asked Questions<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n<div class=\"schema-faq wp-block-yoast-faq-block\"><div class=\"schema-faq-section\" id=\"faq-question-1764335003168\"><strong class=\"schema-faq-question\"><strong>What is the difference between a group calendar and a shared calendar in Outlook?<\/strong>\u00a0<br\/><\/strong> <p class=\"schema-faq-answer\">A shared calendar is created by an individual and shared with others. The calendar owner can control the permissions. On the other hand, a group calendar belongs to an Outlook group rather than an individual. All group members have equal access to view and modify events. Group calendars are great for teams who manage their schedule collectively.<br\/><\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1764335028065\"><strong class=\"schema-faq-question\"><br\/><strong>How do I add a shared calendar in New Outlook?<\/strong><br\/><\/strong> <p class=\"schema-faq-answer\">Here is how to add a shared calendar in New Outlook:<br\/><br\/>1. In the Calendar view, click \u201cAdd Calendar\u201d above the calendar list.<br\/>2. Select \u201cFrom directory\u201d to add a calendar shared by someone in your organization.<br\/>3. Search for a person&#8217;s name or email and select their calendar.<br\/>4. Click \u201cAdd,\u201d and the shared calendar will appear in your calendar list.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1764335350790\"><strong class=\"schema-faq-question\"><br\/>How to add an Internet calendar from outside your organization?<\/strong> <p class=\"schema-faq-answer\"><br\/>Here is how to add an Internet calendar from outside your organization in 3 steps:<br\/><br\/>1. Click \u201cAdd calendar\u201d then \u201cFrom Internet.\u201d<br\/>2. Paste the ICS link to the calendar and click \u201cAdd.\u201d<br\/>3. Enter a name for the calendar and click \u201cSave.\u201d<br\/><br\/>The shared calendar should now appear under \u201cOther calendars.\u201d<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1764335594072\"><strong class=\"schema-faq-question\"><br\/>How to create a shared calendar in the Outlook 365 admin center<\/strong> <p class=\"schema-faq-answer\"><br\/>To create a shared calendar in the Microsoft 365 admin center, create a shared mailbox, which includes a shared calendar, or create a resource calendar for a room or equipment. For a shared mailbox, go to Admin > Users &amp; Groups > Shared Mailboxes, add a new mailbox, and add members<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1774022863832\"><strong class=\"schema-faq-question\"><strong>How do I create a shared calendar for my whole department without adding each person individually in Outlook?<\/strong><\/strong> <p class=\"schema-faq-answer\">Create a Microsoft 365 group (or use an existing one) for your department. Outlook automatically gives all group members access to the group calendar, so you do not need to share it, user by user.<br>calendar permissions to many users or groups at once. After that, users only need to add the calendar in Outlook.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1774022900052\"><strong class=\"schema-faq-question\"><strong>Can I share an Outlook calendar with a distribution list or listserv address?<\/strong><\/strong> <p class=\"schema-faq-answer\">Usually no. Standard distribution lists or listservs do not work reliably for calendar permissions. Use a <strong>Microsoft 365 group<\/strong> or a <strong>mail-enabled security group<\/strong> and share the calendar with that group instead.<br><\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1774022957994\"><strong class=\"schema-faq-question\"><strong>What\u2019s the best way to give view-only access to a shared calendar for a large team (40+ people)?<\/strong><\/strong> <p class=\"schema-faq-answer\">Add everyone to a Microsoft 365 group or mail-enabled security group and share the calendar with that group using a view-only permission level, such as can view all details or Reviewer.<br><\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1774022981558\"><strong class=\"schema-faq-question\"><strong>Can an admin bulk-assign permissions to a shared calendar instead of doing it in the Outlook UI?<\/strong><\/strong> <p class=\"schema-faq-answer\"> Yes. An Exchange or Microsoft 365 admin can use PowerShell (for example, <strong>Add-MailboxFolderPermission<\/strong>) to assign calendar permissions to many users or groups at once. After that, users only need to add the calendar in Outlook.<\/p> <\/div> <\/div>\n\n\n\n<p>Related Posts:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"http:\/\/cirasync.com\/blog-articles\/how-to-access-gmail-with-outlook\/\">How to Add Gmail to Outlook?<\/a><\/li>\n\n\n\n<li><a href=\"http:\/\/cirasync.com\/blog-articles\/office-365-best-practices\/how-to-open-a-shared-mailbox-in-outlook\/\">How to Add and Open a Shared Mailbox in Outlook?<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>In this guide, we walk you through every way to create and share calendars in Outlook and Office 365 &#8211; from standard shared calendars and shared mailbox calendars to emailing a static copy or publishing a calendar to the web. We also cover meeting room and resource calendars, permission levels, and how to fix common [&hellip;]<\/p>\n","protected":false},"author":38,"featured_media":43955,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"page-cirablog2.php","format":"standard","meta":{"_et_pb_use_builder":"off","_et_pb_old_content":"","_et_gb_content_width":"","_nextfly_llmd_date_locked":false,"footnotes":""},"categories":[1480],"tags":[13440,36],"ppma_author":[13535],"class_list":["post-19394","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-calendar-synchronization","tag-calendar-sharing","tag-outlook"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.1 (Yoast SEO v27.4) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>How to Create a Shared Calendar in Outlook in 2026[Easy Guide]<\/title>\n<meta name=\"description\" content=\"Step-by-step guide to shared calendar Outlook: create 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The calendar owner can control the permissions. On the other hand, a group calendar belongs to an Outlook group rather than an individual. All group members have equal access to view and modify events. Group calendars are great for teams who manage their schedule collectively.<br\/>","inLanguage":"de"},"inLanguage":"de"},{"@type":"Question","@id":"https:\/\/cirasync.com\/blog-articles\/calendar-synchronization\/how-to-create-a-shared-calendar-in-outlook\/#faq-question-1764335028065","position":2,"url":"https:\/\/cirasync.com\/blog-articles\/calendar-synchronization\/how-to-create-a-shared-calendar-in-outlook\/#faq-question-1764335028065","name":"How do I add a shared calendar in New Outlook?","answerCount":1,"acceptedAnswer":{"@type":"Answer","text":"Here is how to add a shared calendar in New Outlook:<br\/><br\/>1. In the Calendar view, click \u201cAdd Calendar\u201d above the calendar list.<br\/>2. Select \u201cFrom directory\u201d to add a calendar shared by someone in your organization.<br\/>3. Search for a person's name or email and select their calendar.<br\/>4. Click \u201cAdd,\u201d and the shared calendar will appear in your calendar list.","inLanguage":"de"},"inLanguage":"de"},{"@type":"Question","@id":"https:\/\/cirasync.com\/blog-articles\/calendar-synchronization\/how-to-create-a-shared-calendar-in-outlook\/#faq-question-1764335350790","position":3,"url":"https:\/\/cirasync.com\/blog-articles\/calendar-synchronization\/how-to-create-a-shared-calendar-in-outlook\/#faq-question-1764335350790","name":"How to add an Internet calendar from outside your organization?","answerCount":1,"acceptedAnswer":{"@type":"Answer","text":"<br\/>Here is how to add an Internet calendar from outside your organization in 3 steps:<br\/><br\/>1. Click \u201cAdd calendar\u201d then \u201cFrom Internet.\u201d<br\/>2. Paste the ICS link to the calendar and click \u201cAdd.\u201d<br\/>3. Enter a name for the calendar and click \u201cSave.\u201d<br\/><br\/>The shared calendar should now appear under \u201cOther calendars.\u201d","inLanguage":"de"},"inLanguage":"de"},{"@type":"Question","@id":"https:\/\/cirasync.com\/blog-articles\/calendar-synchronization\/how-to-create-a-shared-calendar-in-outlook\/#faq-question-1764335594072","position":4,"url":"https:\/\/cirasync.com\/blog-articles\/calendar-synchronization\/how-to-create-a-shared-calendar-in-outlook\/#faq-question-1764335594072","name":"How to create a shared calendar in the Outlook 365 admin center","answerCount":1,"acceptedAnswer":{"@type":"Answer","text":"<br\/>To create a shared calendar in the Microsoft 365 admin center, create a shared mailbox, which includes a shared calendar, or create a resource calendar for a room or equipment. For a shared mailbox, go to Admin > Users &amp; Groups > Shared Mailboxes, add a new mailbox, and add members","inLanguage":"de"},"inLanguage":"de"},{"@type":"Question","@id":"https:\/\/cirasync.com\/blog-articles\/calendar-synchronization\/how-to-create-a-shared-calendar-in-outlook\/#faq-question-1774022863832","position":5,"url":"https:\/\/cirasync.com\/blog-articles\/calendar-synchronization\/how-to-create-a-shared-calendar-in-outlook\/#faq-question-1774022863832","name":"How do I create a shared calendar for my whole department without adding each person individually in Outlook?","answerCount":1,"acceptedAnswer":{"@type":"Answer","text":"Create a Microsoft 365 group (or use an existing one) for your department. Outlook automatically gives all group members access to the group calendar, so you do not need to share it, user by user.<br>calendar permissions to many users or groups at once. After that, users only need to add the calendar in Outlook.","inLanguage":"de"},"inLanguage":"de"},{"@type":"Question","@id":"https:\/\/cirasync.com\/blog-articles\/calendar-synchronization\/how-to-create-a-shared-calendar-in-outlook\/#faq-question-1774022900052","position":6,"url":"https:\/\/cirasync.com\/blog-articles\/calendar-synchronization\/how-to-create-a-shared-calendar-in-outlook\/#faq-question-1774022900052","name":"Can I share an Outlook calendar with a distribution list or listserv address?","answerCount":1,"acceptedAnswer":{"@type":"Answer","text":"Usually no. Standard distribution lists or listservs do not work reliably for calendar permissions. Use a <strong>Microsoft 365 group<\/strong> or a <strong>mail-enabled security group<\/strong> and share the calendar with that group instead.<br>","inLanguage":"de"},"inLanguage":"de"},{"@type":"Question","@id":"https:\/\/cirasync.com\/blog-articles\/calendar-synchronization\/how-to-create-a-shared-calendar-in-outlook\/#faq-question-1774022957994","position":7,"url":"https:\/\/cirasync.com\/blog-articles\/calendar-synchronization\/how-to-create-a-shared-calendar-in-outlook\/#faq-question-1774022957994","name":"What\u2019s the best way to give view-only access to a shared calendar for a large team (40+ people)?","answerCount":1,"acceptedAnswer":{"@type":"Answer","text":"Add everyone to a Microsoft 365 group or mail-enabled security group and share the calendar with that group using a view-only permission level, such as can view all details or Reviewer.<br>","inLanguage":"de"},"inLanguage":"de"},{"@type":"Question","@id":"https:\/\/cirasync.com\/blog-articles\/calendar-synchronization\/how-to-create-a-shared-calendar-in-outlook\/#faq-question-1774022981558","position":8,"url":"https:\/\/cirasync.com\/blog-articles\/calendar-synchronization\/how-to-create-a-shared-calendar-in-outlook\/#faq-question-1774022981558","name":"Can an admin bulk-assign permissions to a shared calendar instead of doing it in the Outlook UI?","answerCount":1,"acceptedAnswer":{"@type":"Answer","text":" Yes. An Exchange or Microsoft 365 admin can use PowerShell (for example, <strong>Add-MailboxFolderPermission<\/strong>) to assign calendar permissions to many users or groups at once. After that, users only need to add the calendar in Outlook.","inLanguage":"de"},"inLanguage":"de"}]}},"authors":[{"term_id":13535,"user_id":38,"is_guest":0,"slug":"tapcirasync-com","display_name":"Tara Parachuk","avatar_url":{"url":"https:\/\/cirasync.com\/wp-content\/uploads\/2026\/01\/Tara-parachuk.png","url2x":"https:\/\/cirasync.com\/wp-content\/uploads\/2026\/01\/Tara-parachuk.png"},"0":null,"1":"","2":"","3":"","4":"","5":"","6":"","7":"","8":""}],"_links":{"self":[{"href":"https:\/\/cirasync.com\/de\/wp-json\/wp\/v2\/posts\/19394","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/cirasync.com\/de\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/cirasync.com\/de\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/cirasync.com\/de\/wp-json\/wp\/v2\/users\/38"}],"replies":[{"embeddable":true,"href":"https:\/\/cirasync.com\/de\/wp-json\/wp\/v2\/comments?post=19394"}],"version-history":[{"count":0,"href":"https:\/\/cirasync.com\/de\/wp-json\/wp\/v2\/posts\/19394\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/cirasync.com\/de\/wp-json\/wp\/v2\/media\/43955"}],"wp:attachment":[{"href":"https:\/\/cirasync.com\/de\/wp-json\/wp\/v2\/media?parent=19394"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/cirasync.com\/de\/wp-json\/wp\/v2\/categories?post=19394"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/cirasync.com\/de\/wp-json\/wp\/v2\/tags?post=19394"},{"taxonomy":"author","embeddable":true,"href":"https:\/\/cirasync.com\/de\/wp-json\/wp\/v2\/ppma_author?post=19394"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}