{"id":2755,"date":"2019-07-08T15:08:21","date_gmt":"2019-07-08T22:08:21","guid":{"rendered":"https:\/\/web-sg1.cirasync.com\/?p=2755"},"modified":"2026-01-16T12:05:23","modified_gmt":"2026-01-16T19:05:23","slug":"create-share-public-folder-outlook-contacts","status":"publish","type":"post","link":"https:\/\/cirasync.com\/de\/blog-articles\/contact-management\/create-share-public-folder-outlook-contacts\/","title":{"rendered":"Creating and Sharing Public Folder Contact Lists with Outlook Desktop"},"content":{"rendered":"<p>Read the instructions or check out the video to learn how to create and share Public Folders with Outlook Desktop:<br \/>\n\r\n<div class=\"cira_wrapper\">\r\n<div class=\"cira_container\">\r\n<div class=\"cira_left_col\"><iframe title=\"How to Create and Share Public Folder Contacts&lt;br \/&gt;\nOutlook\" src=\"https:\/\/player.vimeo.com\/video\/386616315\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\" ><\/iframe><\/div>\r\n<div class=\"cira_right_col\">\r\n<div class=\"cira_lk\">watch this video<\/div>\r\n<div>How to Create and Share Public Folder Contacts<br \/>\nOutlook<\/div>\r\n<\/div>\r\n<div class=\"cira_clearfix\"><\/div>\r\n<\/div>\r\n<\/div><\/p>\n<h2><span class=\"ez-toc-section\" id=\"How_To_Create_and_Share_Public_Folder_Contact_Lists_with_Outlook_Desktop\"><\/span><span style=\"font-weight: 400;\">How To Create and Share Public Folder Contact Lists with Outlook Desktop<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3><span class=\"ez-toc-section\" id=\"Creating_the_Public_Folder_Contact_List\"><\/span>Creating the Public Folder Contact List<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ol>\n<li>Log in to Outlook Desktop.<\/li>\n<li>Click the ellipsis at the bottom of the left-hand navigation panel.<\/li>\n<li>Click <strong>Folder<\/strong> to go to the Outlook Folder View. (See figure below.) <img decoding=\"async\" class=\"aligncenter wp-image-12488\" src=\"\/wp-content\/uploads\/2017\/08\/Outlook-Contact-List-Folder-View_markup-300x100.png\" alt=\"Outlook Folder View\" width=\"435\" height=\"145\" srcset=\"https:\/\/cirasync.com\/wp-content\/uploads\/2017\/08\/Outlook-Contact-List-Folder-View_markup-300x100.png 300w, https:\/\/cirasync.com\/wp-content\/uploads\/2017\/08\/Outlook-Contact-List-Folder-View_markup.png 379w\" sizes=\"(max-width: 435px) 100vw, 435px\" \/><\/li>\n<li>Right-click<strong> Public Folders. <\/strong><\/li>\n<li>Click <strong>New Folder.\u00a0<\/strong>(See figure below.) <div class='et-box et-info'>\n\t\t\t\t\t<div class='et-box-content'><strong>NOTE:<\/strong> You need to be the Owner or the Publishing Editor\/Author of the parent Public Folder to create new subfolders.<\/div><\/div><img decoding=\"async\" class=\"aligncenter wp-image-13165\" src=\"\/wp-content\/uploads\/2019\/07\/Outlook-Contact-List-New-Folder_markup-300x141.png\" alt=\"\" width=\"435\" height=\"204\" srcset=\"https:\/\/cirasync.com\/wp-content\/uploads\/2019\/07\/Outlook-Contact-List-New-Folder_markup-300x141.png 300w, https:\/\/cirasync.com\/wp-content\/uploads\/2019\/07\/Outlook-Contact-List-New-Folder_markup.png 463w\" sizes=\"(max-width: 435px) 100vw, 435px\" \/><\/li>\n<li>Name the new folder. In this example, the new folder is called <strong>CiraSync Contacts. <\/strong><\/li>\n<li>Select <strong>Contact Items<\/strong> in the drop-down menu under <strong>Folder Contains.<\/strong><\/li>\n<li>Select where to place the folder.\u00a0In this example, the folder will be placed in\u00a0<strong>All Public Folders.\u00a0<\/strong><\/li>\n<li>Click\u00a0<strong>OK.<\/strong> (See figure below.) <img decoding=\"async\" class=\"aligncenter wp-image-13167\" src=\"\/wp-content\/uploads\/2019\/07\/Outlook-Contact-List-New-List_markup-1-258x300.png\" alt=\"\" width=\"446\" height=\"518\" srcset=\"https:\/\/cirasync.com\/wp-content\/uploads\/2019\/07\/Outlook-Contact-List-New-List_markup-1-258x300.png 258w, https:\/\/cirasync.com\/wp-content\/uploads\/2019\/07\/Outlook-Contact-List-New-List_markup-1.png 316w\" sizes=\"(max-width: 446px) 100vw, 446px\" \/><\/li>\n<li>Double-click the new subfolder in the left-hand navigation panel.<\/li>\n<li>Click <strong>New Contact<\/strong> at the top-left corner of the window to start adding contacts to this newly created list.<\/li>\n<\/ol>\n<div class='et-box et-download'>\n\t\t\t\t\t<div class='et-box-content'>Content goes here<\/div><\/div>\n<h3><span class=\"ez-toc-section\" id=\"Sharing_the_Public_Folder_Contact_List\"><\/span>Sharing the Public Folder Contact List<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<div class='et-box et-info'>\n\t\t\t\t\t<div class='et-box-content'><strong>NOTE: <\/strong>You can only share a Public Folder Contact List to a mail-enabled account.<\/div><\/div>\n<ol>\n<li>Right-click on the contact list you created in the <strong>Creating the Contact List <\/strong>section of this guide.<\/li>\n<li>Click\u00a0<strong>Properties.\u00a0<\/strong><\/li>\n<li>Go to the <strong>Permissions\u00a0<\/strong>tab.<\/li>\n<li>Click\u00a0<strong>Add.<\/strong> (See figure below.) <img decoding=\"async\" class=\"aligncenter wp-image-12494\" src=\"\/wp-content\/uploads\/2017\/08\/Outlook-Contact-List-Permissions-Tab_markup-219x300.png\" alt=\"Public Folder Contact List Permissions \" width=\"389\" height=\"533\" srcset=\"https:\/\/cirasync.com\/wp-content\/uploads\/2017\/08\/Outlook-Contact-List-Permissions-Tab_markup-219x300.png 219w, https:\/\/cirasync.com\/wp-content\/uploads\/2017\/08\/Outlook-Contact-List-Permissions-Tab_markup.png 390w\" sizes=\"(max-width: 389px) 100vw, 389px\" \/><\/li>\n<li>Search for the user(s)\/user group(s) you want to share the contact list to.<\/li>\n<li>Double-click the name to add the user.<\/li>\n<li>Click <strong>OK<\/strong>. (See figure below.) <img decoding=\"async\" class=\"aligncenter wp-image-12498\" src=\"\/wp-content\/uploads\/2017\/08\/Outlook-Contact-List-Add-Users_markup-300x211.png\" alt=\"Sharing Public Folder Contact List to User\" width=\"510\" height=\"359\" srcset=\"https:\/\/cirasync.com\/wp-content\/uploads\/2017\/08\/Outlook-Contact-List-Add-Users_markup-300x211.png 300w, https:\/\/cirasync.com\/wp-content\/uploads\/2017\/08\/Outlook-Contact-List-Add-Users_markup.png 605w\" sizes=\"(max-width: 510px) 100vw, 510px\" \/><\/li>\n<li>Click the drop-down arrow in <strong>Permission Level.<\/strong><\/li>\n<li>Choose the permission level to assign to the added user. In this example, the\u00a0<strong>Editor\u00a0<\/strong>permission level is assigned.<\/li>\n<li>Click <strong>OK<\/strong> to share your calendar. (See figure below.) <img decoding=\"async\" class=\"aligncenter wp-image-12496\" src=\"\/wp-content\/uploads\/2017\/08\/Outlook-Contact-List-Permission-Level_markup-219x300.png\" alt=\"Public Folder Permissions\" width=\"354\" height=\"485\" srcset=\"https:\/\/cirasync.com\/wp-content\/uploads\/2017\/08\/Outlook-Contact-List-Permission-Level_markup-219x300.png 219w, https:\/\/cirasync.com\/wp-content\/uploads\/2017\/08\/Outlook-Contact-List-Permission-Level_markup.png 390w\" sizes=\"(max-width: 354px) 100vw, 354px\" \/><\/li>\n<\/ol>\n<p>Public Folders are also a great Contact Management Tool when used with CiraSync. Learn more about CiraSync&#8217;s capabilities as a productivity enhancement software with this <a href=\"\/support\/contact-sync-smartphones\/\">FAQ<\/a>.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Read the instructions or check out the video to learn how to create and share Public Folders with Outlook Desktop: How To Create and Share Public Folder Contact Lists with Outlook Desktop Creating the Public Folder Contact List Log in to Outlook Desktop. Click the ellipsis at the bottom of the left-hand navigation panel. Click [&hellip;]<\/p>\n","protected":false},"author":7,"featured_media":15302,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_et_pb_use_builder":"","_et_pb_old_content":"","_et_gb_content_width":"","_nextfly_llmd_date_locked":false,"footnotes":""},"categories":[1481,3305],"tags":[],"ppma_author":[13545],"class_list":["post-2755","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-contact-management","category-public-folders"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.1 (Yoast SEO v27.1.1) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Create &amp; Share Public Folder Contact Lists Outlook<\/title>\n<meta name=\"description\" content=\"Creating and sharing a Public Folder Contact List can be a struggle. 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