{"id":50945,"date":"2024-10-11T08:19:21","date_gmt":"2024-10-11T15:19:21","guid":{"rendered":"https:\/\/cirasync.com\/?p=50945"},"modified":"2025-12-16T12:31:10","modified_gmt":"2025-12-16T19:31:10","slug":"export-the-offline-global-address-list","status":"publish","type":"post","link":"https:\/\/cirasync.com\/de\/blog-articles\/export-the-offline-global-address-list\/","title":{"rendered":"How to Export the Offline Global Address List? [2 Methods] \u2014 CiraSync"},"content":{"rendered":"\n<p>Did you know that Outlook users can access their <a href=\"https:\/\/cirasync.com\/blog-articles\/global-address-list\/\">Global Address List<\/a> (GAL) contacts even when they\u2019re offline?&nbsp;<\/p>\n\n\n\n<p>It\u2019s only possible if they export the Offline Global Address List. In this guide, I will show two methods to achieve this result. I will also explain two main problems when exporting the GAL from Outlook.<\/p>\n\n\n\n<p>Finally, I will share the best solution to sync the global address list automatically.<\/p>\n\n\n\n<p>Keep reading!<\/p>\n\n\n\n<p class=\"has-medium-font-size\"><strong>Key Takeaways:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>You can export the Offline Global Address List by 1) Exporting it from a contact group or 2) Using the Import\/Export feature in Outlook.<\/li>\n\n\n\n<li>Exporting the Offline GAL is time-consuming and makes the organization miss crucial business opportunities.<\/li>\n\n\n\n<li><a href=\"https:\/\/cirasync.com\/blog-articles\/sync-construction-contacts-to-smartphones\/\">Construction companies<\/a>, government agencies, <a href=\"https:\/\/cirasync.com\/blog-articles\/sync-it-contacts-to-smartphones\/\">IT firms<\/a>, and <span style=\"box-sizing: border-box;\">others use&nbsp;<a href=\"https:\/\/cirasync.com\/\" target=\"_blank\" rel=\"noopener\">CiraSync<\/a>&nbsp;to sync GAL contacts to smartphones automatically. There is no longer a need to export th<\/span>e GAL.<\/li>\n<\/ul>\n\n\n\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_81 counter-hierarchy ez-toc-counter ez-toc-custom ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/cirasync.com\/de\/blog-articles\/export-the-offline-global-address-list\/#How_to_Export_the_Offline_Global_Address_List_From_Outlook\" >How to Export the Offline Global Address List From Outlook?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/cirasync.com\/de\/blog-articles\/export-the-offline-global-address-list\/#Method_1_Export_the_GAL_from_a_Contact_Group\" >Method 1 Export the GAL from a Contact Group<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/cirasync.com\/de\/blog-articles\/export-the-offline-global-address-list\/#Method_2_Use_the_ImportExport_Feature_in_Outlook\" >Method 2 Use the Import\/Export Feature in Outlook<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/cirasync.com\/de\/blog-articles\/export-the-offline-global-address-list\/#What_is_the_Offline_GAL\" >What is the Offline GAL?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/cirasync.com\/de\/blog-articles\/export-the-offline-global-address-list\/#Offline_GAL_Manual_Syncing_and_Outdated_Contacts_Problems\" >Offline GAL Manual Syncing and Outdated Contacts Problems<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/cirasync.com\/de\/blog-articles\/export-the-offline-global-address-list\/#Frequently_Asked_Questions\" >Frequently Asked Questions<\/a><\/li><\/ul><\/nav><\/div>\n<h2 class=\"wp-block-heading\" id=\"h-how-to-export-the-offline-global-address-list-from-outlook\"><span class=\"ez-toc-section\" id=\"How_to_Export_the_Offline_Global_Address_List_From_Outlook\"><\/span><strong>How to Export the Offline Global Address List From Outlook?<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-method-1-export-the-gal-from-a-contact-group\"><span class=\"ez-toc-section\" id=\"Method_1_Export_the_GAL_from_a_Contact_Group\"><\/span><strong>Method 1: Export the GAL from a Contact Group<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>1. Open the People (Contacts) section in your <a href=\"https:\/\/www.microsoft.com\/en-us\/microsoft-365\/outlook\/email-and-calendar-software-microsoft-outlook\">Outlook application<\/a>.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" width=\"286\" height=\"263\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2024\/10\/Open-the-People-section-in-your-Outlook-application.jpg\" alt=\"Open the People section in your Outlook application\" class=\"wp-image-50953\"\/><\/figure>\n\n\n\n<p>2. Go to the Home menu and choose \u201cContact Group\u201d from the \u201cNew Contact\u201d section&#8217;s drop-down list.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" width=\"304\" height=\"404\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2024\/10\/choose-Contact-Group-from-the-New-Contact-sections-drop-down-list.jpg\" alt=\"choose Contact Group from the New Contact section's drop-down list\" class=\"wp-image-50957\" srcset=\"https:\/\/cirasync.com\/wp-content\/uploads\/2024\/10\/choose-Contact-Group-from-the-New-Contact-sections-drop-down-list.jpg 304w, https:\/\/cirasync.com\/wp-content\/uploads\/2024\/10\/choose-Contact-Group-from-the-New-Contact-sections-drop-down-list-226x300.jpg 226w\" sizes=\"(max-width: 304px) 100vw, 304px\" \/><\/figure>\n\n\n\n<p>3. A new window for the \u201cContact Group\u201d will open. Click on Add Members, then choose \u201cFrom Address Book.\u201d<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" width=\"1024\" height=\"231\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2024\/10\/choose-From-Address-Book-1024x231.jpg\" alt=\"choose From Address Book\" class=\"wp-image-50961\" srcset=\"https:\/\/cirasync.com\/wp-content\/uploads\/2024\/10\/choose-From-Address-Book-980x221.jpg 980w, https:\/\/cirasync.com\/wp-content\/uploads\/2024\/10\/choose-From-Address-Book-480x108.jpg 480w\" sizes=\"(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) and (max-width: 980px) 980px, (min-width: 981px) 1024px, 100vw\" \/><\/figure>\n\n\n\n<p>4. In the next window, select the Global Address List from the Address Book drop-down to view its contacts. Use the Shift, Ctrl, and arrow keys to select the contacts you need.<\/p>\n\n\n\n<p>Click Members at the bottom, verify your selections, and click OK.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" width=\"617\" height=\"439\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2024\/10\/Click-Members-and-click-OK.jpg\" alt=\"Click Members and click OK\" class=\"wp-image-50965\" srcset=\"https:\/\/cirasync.com\/wp-content\/uploads\/2024\/10\/Click-Members-and-click-OK.jpg 617w, https:\/\/cirasync.com\/wp-content\/uploads\/2024\/10\/Click-Members-and-click-OK-480x342.jpg 480w\" sizes=\"(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) 617px, 100vw\" \/><\/figure>\n\n\n\n<p>5. Next, follow File &gt; Save as in the Contact Group window.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" width=\"750\" height=\"714\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2024\/10\/Go-to-File-and-click-Save-as-in-the-Contact-Group-window.jpg\" alt=\"Go to File and click Save as in the Contact Group window\" class=\"wp-image-50969\" srcset=\"https:\/\/cirasync.com\/wp-content\/uploads\/2024\/10\/Go-to-File-and-click-Save-as-in-the-Contact-Group-window.jpg 750w, https:\/\/cirasync.com\/wp-content\/uploads\/2024\/10\/Go-to-File-and-click-Save-as-in-the-Contact-Group-window-480x457.jpg 480w\" sizes=\"(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) 750px, 100vw\" \/><\/figure>\n\n\n\n<p>6. Browse and select the destination folder, add a file name, choose \u201cText Only (.txt)\u201d and click \u201cSave.\u201d<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" width=\"939\" height=\"523\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2024\/10\/Browse-and-select-the-destination-folder-to-export-the-Offline-Global-Address-List.jpg\" alt=\"Browse and select the destination folder to export the Offline Global Address List\" class=\"wp-image-50949\" srcset=\"https:\/\/cirasync.com\/wp-content\/uploads\/2024\/10\/Browse-and-select-the-destination-folder-to-export-the-Offline-Global-Address-List.jpg 939w, https:\/\/cirasync.com\/wp-content\/uploads\/2024\/10\/Browse-and-select-the-destination-folder-to-export-the-Offline-Global-Address-List-480x267.jpg 480w\" sizes=\"(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) 939px, 100vw\" \/><\/figure>\n\n\n\n<p>7. This process will create a text file. You now need to open this text file in Excel.<\/p>\n\n\n\n<p>First, open it (not in Excel). Copy its content and paste it into an Excel webhook.<\/p>\n\n\n\n<p>8. Now, from Excel, go to File &gt; Save As and choose a new saving location. Remember to name your file and click \u201cCreate a Copy.\u201d<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" width=\"372\" height=\"315\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2024\/10\/click-Create-a-Copy-in-Excel.jpg\" alt=\"click Create a Copy in Excel\" class=\"wp-image-50974\" srcset=\"https:\/\/cirasync.com\/wp-content\/uploads\/2024\/10\/click-Create-a-Copy-in-Excel.jpg 372w, https:\/\/cirasync.com\/wp-content\/uploads\/2024\/10\/click-Create-a-Copy-in-Excel-300x254.jpg 300w\" sizes=\"(max-width: 372px) 100vw, 372px\" \/><\/figure>\n\n\n\n<p>You\u2019ve now exported the Global Address List from Outlook.<\/p>\n\n\n\n<p>Users can also export their Offline Global Address List with Outlook&#8217;s \u201cImport\/Export\u201d feature. This method is slightly different but yields the same result.<\/p>\n\n\n\n<p>Let me show you how it works.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-method-2-use-the-import-export-feature-in-outlook\"><span class=\"ez-toc-section\" id=\"Method_2_Use_the_ImportExport_Feature_in_Outlook\"><\/span><strong>Method 2: Use the Import\/Export Feature in Outlook<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>1. Open the Outlook application and navigate to the \u201cPeople (Contacts)\u201d view.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" width=\"286\" height=\"263\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2024\/10\/navigate-to-the-People-Contacts-view-in-Outlook.jpg\" alt=\"navigate to the People (Contacts) view in Outlook\" class=\"wp-image-50982\"\/><\/figure>\n\n\n\n<p>2. Right-click on the default \u201cContacts\u201d folder in the left panel and select \u201cNew Folder.\u201d<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" width=\"402\" height=\"530\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2024\/10\/Create-a-new-folder-to-export-the-offline-global-address-list.jpg\" alt=\"Create a new folder to export the offline global address list\" class=\"wp-image-50986\" srcset=\"https:\/\/cirasync.com\/wp-content\/uploads\/2024\/10\/Create-a-new-folder-to-export-the-offline-global-address-list.jpg 402w, https:\/\/cirasync.com\/wp-content\/uploads\/2024\/10\/Create-a-new-folder-to-export-the-offline-global-address-list-228x300.jpg 228w\" sizes=\"(max-width: 402px) 100vw, 402px\" \/><\/figure>\n\n\n\n<p>3. Give the folder a name, and click \u201cOK.\u201d<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" width=\"316\" height=\"359\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2024\/10\/Export-the-offline-GAL.jpg\" alt=\"Export the offline GAL\" class=\"wp-image-50990\" srcset=\"https:\/\/cirasync.com\/wp-content\/uploads\/2024\/10\/Export-the-offline-GAL.jpg 316w, https:\/\/cirasync.com\/wp-content\/uploads\/2024\/10\/Export-the-offline-GAL-264x300.jpg 264w\" sizes=\"(max-width: 316px) 100vw, 316px\" \/><\/figure>\n\n\n\n<p>Now, select all the contacts in the default folder and drag them into the new folder you just created.<\/p>\n\n\n\n<p>4. Next, from the \u201cHome\u201d menu, click the \u201cAddress Book\u201d option in the top-right corner.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" width=\"1024\" height=\"111\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2024\/10\/click-the-Address-Book-option-in-the-top-right-corner-1024x111.jpg\" alt=\"click the Address Book option in the top-right corner\" class=\"wp-image-50994\" srcset=\"https:\/\/cirasync.com\/wp-content\/uploads\/2024\/10\/click-the-Address-Book-option-in-the-top-right-corner-980x106.jpg 980w, https:\/\/cirasync.com\/wp-content\/uploads\/2024\/10\/click-the-Address-Book-option-in-the-top-right-corner-480x52.jpg 480w\" sizes=\"(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) and (max-width: 980px) 980px, (min-width: 981px) 1024px, 100vw\" \/><\/figure>\n\n\n\n<p>In the window that opens, choose the desired GAL under the Address Book section to display its contacts.<\/p>\n\n\n\n<p>5. Select all the listed contacts, right-click, and choose \u201cAdd to Contacts.\u201d This will now add the contacts from the selected GAL to your default Contacts folder.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" width=\"623\" height=\"426\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2024\/10\/choose-Add-to-Contacts.png\" alt=\"choose Add to Contacts\" class=\"wp-image-50978\" srcset=\"https:\/\/cirasync.com\/wp-content\/uploads\/2024\/10\/choose-Add-to-Contacts.png 623w, https:\/\/cirasync.com\/wp-content\/uploads\/2024\/10\/choose-Add-to-Contacts-480x328.png 480w\" sizes=\"(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) 623px, 100vw\" \/><\/figure>\n\n\n\n<p>6. You can now export this Contacts folder to a CSV file format using Outlook&#8217;s Import\/Export feature. Go to File &gt; Open &amp; Export &gt; Import\/Export in the Outlook application.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" width=\"561\" height=\"360\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2024\/10\/In-the-Outlook-application-go-to-File-Open-Export-and-ImportExport-1.jpg\" alt=\"In the Outlook application, go to File, Open &amp; Export, and Import\/Export.\" class=\"wp-image-51022\" srcset=\"https:\/\/cirasync.com\/wp-content\/uploads\/2024\/10\/In-the-Outlook-application-go-to-File-Open-Export-and-ImportExport-1.jpg 561w, https:\/\/cirasync.com\/wp-content\/uploads\/2024\/10\/In-the-Outlook-application-go-to-File-Open-Export-and-ImportExport-1-480x308.jpg 480w\" sizes=\"(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) 561px, 100vw\" \/><\/figure>\n\n\n\n<p>7. In the \u201cImport and Export wizard,\u201d select \u201cExport to a file\u201d and click \u201cNext.\u201d<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" width=\"432\" height=\"322\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2024\/10\/In-the-Import-and-Export-wizard-select-Export-to-a-file.jpg\" alt=\"In the Import and Export wizard, select Export to a file\" class=\"wp-image-51002\" srcset=\"https:\/\/cirasync.com\/wp-content\/uploads\/2024\/10\/In-the-Import-and-Export-wizard-select-Export-to-a-file.jpg 432w, https:\/\/cirasync.com\/wp-content\/uploads\/2024\/10\/In-the-Import-and-Export-wizard-select-Export-to-a-file-300x224.jpg 300w\" sizes=\"(max-width: 432px) 100vw, 432px\" \/><\/figure>\n\n\n\n<p>8. Choose \u201cComma Separated Values\u201d in the \u201cExport to a File\u201d wizard, and click \u201cNext.\u201d<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" width=\"435\" height=\"329\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2024\/10\/Export-the-Outlook-offline-global-address-list.jpg\" alt=\"Export the Outlook offline global address list\" class=\"wp-image-51006\" srcset=\"https:\/\/cirasync.com\/wp-content\/uploads\/2024\/10\/Export-the-Outlook-offline-global-address-list.jpg 435w, https:\/\/cirasync.com\/wp-content\/uploads\/2024\/10\/Export-the-Outlook-offline-global-address-list-300x227.jpg 300w\" sizes=\"(max-width: 435px) 100vw, 435px\" \/><\/figure>\n\n\n\n<p>9. Under the \u201cContacts\u201d section, select the \u201cGAL Contacts\u201d folder, then click \u201cNext.\u201d<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" width=\"429\" height=\"330\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2024\/10\/Select-GAL-Contacts-to-Export-the-Outlook-offline-global-address-list.jpg\" alt=\"Select GAL Contacts to Export the Outlook offline global address list\" class=\"wp-image-51010\" srcset=\"https:\/\/cirasync.com\/wp-content\/uploads\/2024\/10\/Select-GAL-Contacts-to-Export-the-Outlook-offline-global-address-list.jpg 429w, https:\/\/cirasync.com\/wp-content\/uploads\/2024\/10\/Select-GAL-Contacts-to-Export-the-Outlook-offline-global-address-list-300x231.jpg 300w\" sizes=\"(max-width: 429px) 100vw, 429px\" \/><\/figure>\n\n\n\n<p>10. Use the \u201cBrowse\u201d option to select the destination folder and name for the exported file. Click \u201cNext.\u201d<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" width=\"431\" height=\"336\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2024\/10\/select-the-destination-folder-and-name-for-the-exported-file.jpg\" alt=\"select the destination folder and name for the exported file\" class=\"wp-image-51014\" srcset=\"https:\/\/cirasync.com\/wp-content\/uploads\/2024\/10\/select-the-destination-folder-and-name-for-the-exported-file.jpg 431w, https:\/\/cirasync.com\/wp-content\/uploads\/2024\/10\/select-the-destination-folder-and-name-for-the-exported-file-300x234.jpg 300w\" sizes=\"(max-width: 431px) 100vw, 431px\" \/><\/figure>\n\n\n\n<p>11. Click \u201cFinish\u201d in the following wizard.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" width=\"430\" height=\"331\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2024\/10\/Use-the-ImportExport-Feature-in-Outlook-to-Export-the-Offline-Global-Address-List.jpg\" alt=\"Use the Import\/Export Feature in Outlook to Export the Offline Global Address List\" class=\"wp-image-51018\" srcset=\"https:\/\/cirasync.com\/wp-content\/uploads\/2024\/10\/Use-the-ImportExport-Feature-in-Outlook-to-Export-the-Offline-Global-Address-List.jpg 430w, https:\/\/cirasync.com\/wp-content\/uploads\/2024\/10\/Use-the-ImportExport-Feature-in-Outlook-to-Export-the-Offline-Global-Address-List-300x231.jpg 300w\" sizes=\"(max-width: 430px) 100vw, 430px\" \/><\/figure>\n\n\n\n<p>12. You\u2019ve now exported the offline Global Address List from Outlook to a CSV file.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-what-is-the-offline-gal\"><span class=\"ez-toc-section\" id=\"What_is_the_Offline_GAL\"><\/span><strong>What is the Offline GAL?<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>The Offline Global Address List (OAB) in Microsoft Outlook provides access to an organization&#8217;s contact information without an internet connection.&nbsp;<\/p>\n\n\n\n<p>It is a downloadable copy of the Global Address List (GAL), which includes details about email users, distribution groups, and Exchange resources.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-offline-gal-manual-syncing-and-outdated-contacts-problems\"><span class=\"ez-toc-section\" id=\"Offline_GAL_Manual_Syncing_and_Outdated_Contacts_Problems\"><\/span><strong>Offline GAL: Manual Syncing and Outdated Contacts Problems<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>The Offline GAL has several issues that users have complained about for years.<\/p>\n\n\n\n<p>Think about this.<\/p>\n\n\n\n<p>You export the GAL to access its contacts on another device, such as a smartphone. However, the big problem is that the Offline Global Address Lists (GAL) lacks a manual syncing feature.<\/p>\n\n\n\n<p>What does this mean?<\/p>\n\n\n\n<p>When the IT updates or adds new contacts, employees must manually enter all their contact information by exporting the GAL. This is especially troublesome for the IT department because they must ensure employees have updated contact information.<\/p>\n\n\n\n<p>For example, Erica C., a director in the education industry, faced manual GAL syncing problems. She said,<\/p>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p class=\"has-background\" style=\"background-color:#ffe29154\">\u201cBefore CiraSync, staff had to manually update their contacts on their address book on Outlook every time there was a change (which was often). The process was also very time-consuming, so it rarely got done.\u201d<\/p>\n<\/blockquote>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" width=\"614\" height=\"184\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2024\/10\/Erica-Testimonial-About-Challenges-When-Exporting-the-Offline-GAL.jpg\" alt=\"Erica Testimonial About Challenges When Exporting the Offline GAL\" class=\"wp-image-51038\" srcset=\"https:\/\/cirasync.com\/wp-content\/uploads\/2024\/10\/Erica-Testimonial-About-Challenges-When-Exporting-the-Offline-GAL.jpg 614w, https:\/\/cirasync.com\/wp-content\/uploads\/2024\/10\/Erica-Testimonial-About-Challenges-When-Exporting-the-Offline-GAL-480x144.jpg 480w\" sizes=\"(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) 614px, 100vw\" \/><\/figure>\n\n\n\n<p>The second problem is related to end users (employees). They use outdated contacts because they cannot export the Offline GAL. After all, the online <a href=\"https:\/\/cirasync.com\/blog-articles\/update-the-global-address-list\/\">GAL updates once every 24-48 hours<\/a>.<\/p>\n\n\n\n<p>There is no point in exporting the same GAL with outdated contact information. The consequence is the company misses crucial business opportunities.<\/p>\n\n\n\n<p>So, how can your IT team automatically sync contacts to employees\u2019 smartphones?<\/p>\n\n\n\n<p>Erica, mentioned earlier, has the solution.<\/p>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p class=\"has-background\" style=\"background-color:#ffe29154\">\u201cNow, with CiraSync, it is a word different! We love that the sync is set up to auto-update. Staff don\u2019t have to use valuable time to have up-to-date information at their fingertips. WE LOVE CIRASYNC!\u201d<\/p>\n<\/blockquote>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" width=\"498\" height=\"325\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2024\/10\/Erica-Chooses-CiraSync-to-Sync-the-GAL-to-Employees-Smartphones.jpg\" alt=\"Erica Chooses CiraSync to Sync the GAL to Employees Smartphones\" class=\"wp-image-51026\" srcset=\"https:\/\/cirasync.com\/wp-content\/uploads\/2024\/10\/Erica-Chooses-CiraSync-to-Sync-the-GAL-to-Employees-Smartphones.jpg 498w, https:\/\/cirasync.com\/wp-content\/uploads\/2024\/10\/Erica-Chooses-CiraSync-to-Sync-the-GAL-to-Employees-Smartphones-480x313.jpg 480w\" sizes=\"(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) 498px, 100vw\" \/><\/figure>\n\n\n\n<p><a href=\"https:\/\/cirasync.com\/\">CiraSync<\/a> is a popular tool that 15,000+ companies use to <a href=\"https:\/\/cirasync.com\/gal-sync\/\">sync GAL<\/a> and <a href=\"https:\/\/cirasync.com\/public-folder-sync\/\">Public Folder contacts<\/a> to smartphones.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" width=\"1024\" height=\"461\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2025\/11\/choose-the-contact-source-type-1024x461.jpg\" alt=\"choose the contact source type\" class=\"wp-image-62162\" srcset=\"https:\/\/cirasync.com\/wp-content\/uploads\/2025\/11\/choose-the-contact-source-type-980x441.jpg 980w, https:\/\/cirasync.com\/wp-content\/uploads\/2025\/11\/choose-the-contact-source-type-480x216.jpg 480w\" sizes=\"(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) and (max-width: 980px) 980px, (min-width: 981px) 1024px, 100vw\" \/><\/figure>\n\n\n\n<p><a href=\"https:\/\/cirasync.com\/blog-articles\/sync-construction-contacts-to-smartphones\/\">Construction<\/a>, <a href=\"https:\/\/cirasync.com\/blog-articles\/sync-financial-services-contacts-to-smartphones\/\">financial<\/a>, <a href=\"https:\/\/cirasync.com\/blog-articles\/sync-it-contacts-to-smartphones\/\">IT<\/a>, and service companies trust our software for its advanced features. Our customers also include government agencies, healthcare services, and education institutions.<\/p>\n\n\n\n<p>Check out our <a href=\"https:\/\/cirasync.com\/case-studies-home\/\">case studies<\/a> to see how they use CiraSync to save hundreds of hours and thousands of dollars annually.<\/p>\n\n\n\n<p>With CiraSync, you can automatically <a href=\"https:\/\/cirasync.com\/blog-articles\/sync-outlook-contacts-to-android\/\">sync your GAL data to Android<\/a> and <a href=\"https:\/\/cirasync.com\/support\/sync-outlook-contacts-to-iphone\/\">iPhone devices<\/a>. You can set up a custom sync schedule\u2014daily, weekly, monthly, or interval\u2014and let CiraSync automatically push new data.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" width=\"981\" height=\"610\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2025\/11\/cirasync-feature-that-syncs-contacts-and-calendars-automatically.jpg\" alt=\"cirasync feature that syncs contacts and calendars automatically\" class=\"wp-image-62206\" srcset=\"https:\/\/cirasync.com\/wp-content\/uploads\/2025\/11\/cirasync-feature-that-syncs-contacts-and-calendars-automatically.jpg 981w, https:\/\/cirasync.com\/wp-content\/uploads\/2025\/11\/cirasync-feature-that-syncs-contacts-and-calendars-automatically-480x298.jpg 480w\" sizes=\"(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) 981px, 100vw\" \/><\/figure>\n\n\n\n<p>Employees do not need to export the Offline Global Address List. Moreover, organizations can communicate effectively with all staff and potential customers by always having accurate information on their smartphones.<\/p>\n\n\n\n<p>To learn how to use CiraSync to sync GAL contacts, please check out the following guides:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li><a href=\"https:\/\/cirasync.com\/blog-articles\/sync-outlook-contacts-to-android\/\">How to Sync Outlook Contacts to Android Phones?<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/cirasync.com\/support\/sync-outlook-contacts-to-iphone\/\">How to Sync Outlook Contacts to iPhones<\/a><\/li>\n<\/ol>\n\n\n\n<p>Our customer support team is also ready to assist 24\/7. Please <a href=\"https:\/\/cirasync.com\/contact-us-2\/\">contact us<\/a> if you have any questions.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-frequently-asked-questions\"><span class=\"ez-toc-section\" id=\"Frequently_Asked_Questions\"><\/span><strong>Frequently Asked Questions<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<div class=\"schema-faq wp-block-yoast-faq-block\"><div class=\"schema-faq-section\" id=\"faq-question-1728656091559\"><strong class=\"schema-faq-question\"><br\/><strong>How do you export the Offline Global Address List?<\/strong><br\/><\/strong> <p class=\"schema-faq-answer\">You can export the Offline Global Address List by 1) Exporting it from a contact group or 2) Using the Import\/Export feature in Outlook.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1728656103066\"><strong class=\"schema-faq-question\"><br\/><br\/><strong>Is CiraSync GDPR compliant?<\/strong><br\/><\/strong> <p class=\"schema-faq-answer\">Yes, CiraSync is GDPR compliant. Our solution uses Microsoft Cloud Azure servers in the Eastern United States and the European Union. European customers can configure their data residency settings directly through the CiraSync dashboard.<br\/><br\/>Check out our guide on how we <a href=\"https:\/\/cirasync.com\/support\/it-management\/how-we-handle-your-security\/\">keep your data safe and secured<\/a>.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1728656123302\"><strong class=\"schema-faq-question\"><br\/><strong>What else can CiraSync sync?<\/strong><br\/><\/strong> <p class=\"schema-faq-answer\">Cirasync allows users to sync their contacts, public folders, calendars, and Salesforce data.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1764366382347\"><strong class=\"schema-faq-question\"><br\/>What is the Offline Global Address List?<\/strong> <p class=\"schema-faq-answer\"><br\/>The Offline Global Address List is a cached copy of your organization\u2019s Global Address List that Outlook downloads so users can access contacts even without the internet.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1764366410668\"><strong class=\"schema-faq-question\"><br\/>Why would someone want to export the Offline GAL?<\/strong> <p class=\"schema-faq-answer\"><br\/>Someone would want to export the Offline GAL to clean up contacts, audit records, migrate users, or rebuild an address book.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1764366447469\"><strong class=\"schema-faq-question\"><br\/>Can you export the Offline GAL directly from Outlook?<\/strong> <p class=\"schema-faq-answer\"><br\/>No, you cannot export the Offline GAL from Outlook because Outlook doesn\u2019t offer a built-in export button for Offline GAL files.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1764366499786\"><strong class=\"schema-faq-question\"><br\/>What file format does the Offline GAL use?<\/strong> <p class=\"schema-faq-answer\"><br\/>The Offline GAL uses an OAB file (.oab), which isn\u2019t readable without special tools.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1764366529152\"><strong class=\"schema-faq-question\"><br\/>Is there a Microsoft tool to export the Offline GAL?<\/strong> <p class=\"schema-faq-answer\"><br\/>Microsoft doesn&#8217;t provide a simple one-click way to export the Offline GAL. You typically need PowerShell or a third-party tool.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1764366578637\"><strong class=\"schema-faq-question\"><br\/>Can I export the GAL using PowerShell?<\/strong> <p class=\"schema-faq-answer\"><br\/>Yes. Most people use Exchange PowerShell to pull user attributes and output them as CSV.<\/p> <\/div> <\/div>\n","protected":false},"excerpt":{"rendered":"<p>Did you know that Outlook users can access their Global Address List (GAL) contacts even when they\u2019re offline?&nbsp; It\u2019s only possible if they export the Offline Global Address List. In this guide, I will show two methods to achieve this result. I will also explain two main problems when exporting the GAL from Outlook. Finally, [&hellip;]<\/p>\n","protected":false},"author":38,"featured_media":46654,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"page-cirablog2.php","format":"standard","meta":{"_et_pb_use_builder":"off","_et_pb_old_content":"","_et_gb_content_width":"","_nextfly_llmd_date_locked":false,"footnotes":""},"categories":[1478],"tags":[],"ppma_author":[13535],"class_list":["post-50945","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-blog-articles"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.1 (Yoast SEO v27.1.1) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>How to Export the Offline Global Address List? [2 Methods] \u2014 CiraSync &#8212; CiraSync<\/title>\n<meta name=\"description\" content=\"You can export the Offline Global Address List by 1) Exporting it from a contact group or 2) Using the Import\/Export feature in Outlook.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/cirasync.com\/de\/articulos-blog\/export-the-offline-global-address-list\/\" \/>\n<meta property=\"og:locale\" content=\"de_DE\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to Export the Offline Global Address List? 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She specializes in crafting compelling messaging that translates complex product value into clear customer benefits, while leveraging multi-channel marketing and storytelling to build strong brand influence. 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