{"id":42733,"date":"2023-07-27T15:52:10","date_gmt":"2023-07-27T22:52:10","guid":{"rendered":"http:\/\/cirasync.com\/?p=42733"},"modified":"2026-09-10T14:16:54","modified_gmt":"2026-09-10T21:16:54","slug":"outlook-calendar-tips-and-tricks","status":"publish","type":"post","link":"https:\/\/cirasync.com\/fr\/blog-articles\/outlook-calendar-tips-and-tricks\/","title":{"rendered":"28 Best Outlook Calendar Tips &#038; Tricks to Use in 2026!"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Microsoft Outlook is an excellent tool for managing your calendars and other information. And you will improve your experience further if you use the best Outlook calendar tips and tricks.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In this article, we&rsquo;ll look at 28 simple yet useful tips for using Outlook Calendar successfully.<\/span><\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_85 counter-hierarchy ez-toc-counter ez-toc-custom ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-1'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/cirasync.com\/fr\/blog-articles\/outlook-calendar-tips-and-tricks\/#TLDR\" >TLDR<\/a><ul class='ez-toc-list-level-2' ><li class='ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/cirasync.com\/fr\/blog-articles\/outlook-calendar-tips-and-tricks\/#Top_Outlook_Calendar_Tips\" >Top Outlook Calendar Tips<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/cirasync.com\/fr\/blog-articles\/outlook-calendar-tips-and-tricks\/#Tip_1_Schedule_Appointments_and_Meetings\" >Tip #1 Schedule Appointments and Meetings<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/cirasync.com\/fr\/blog-articles\/outlook-calendar-tips-and-tricks\/#How_to_Set_Up_an_Appointment\" >How to Set Up an Appointment<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/cirasync.com\/fr\/blog-articles\/outlook-calendar-tips-and-tricks\/#How_to_Set_Up_a_New_Meeting\" >How to Set Up a New Meeting<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/cirasync.com\/fr\/blog-articles\/outlook-calendar-tips-and-tricks\/#Tip_2_Auto-Decline_Conflicting_Events\" >Tip #2 Auto-Decline Conflicting Events.\u00a0<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/cirasync.com\/fr\/blog-articles\/outlook-calendar-tips-and-tricks\/#Automatically_Decline_Conflicting_Meetings\" >Automatically Decline Conflicting Meetings<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/cirasync.com\/fr\/blog-articles\/outlook-calendar-tips-and-tricks\/#Classic_Outlook_for_Windows\" >Classic Outlook for Windows<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/cirasync.com\/fr\/blog-articles\/outlook-calendar-tips-and-tricks\/#New_Outlook_for_Windows_and_Outlook_on_the_web\" >New Outlook for Windows and Outlook on the web<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/cirasync.com\/fr\/blog-articles\/outlook-calendar-tips-and-tricks\/#Tip_3_Create_a_Findtime_Poll\" >Tip #3 Create a Findtime Poll<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/cirasync.com\/fr\/blog-articles\/outlook-calendar-tips-and-tricks\/#Tip_4_Share_Publish_and_Manage_Shared_Calendars\" >Tip #4 Share, Publish, and Manage Shared Calendars<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/cirasync.com\/fr\/blog-articles\/outlook-calendar-tips-and-tricks\/#Share_Outlook_Calendars\" >Share Outlook Calendars<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-13\" href=\"https:\/\/cirasync.com\/fr\/blog-articles\/outlook-calendar-tips-and-tricks\/#Publish_Outlook_Calendars\" >Publish Outlook Calendars<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-14\" href=\"https:\/\/cirasync.com\/fr\/blog-articles\/outlook-calendar-tips-and-tricks\/#Tip_5_Overlay_and_Work_with_Multiple_Calendars\" >Tip #5 Overlay and Work with Multiple Calendars<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-15\" href=\"https:\/\/cirasync.com\/fr\/blog-articles\/outlook-calendar-tips-and-tricks\/#Tip_6_Make_a_Calendar_Private\" >Tip #6 Make a Calendar Private<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-16\" href=\"https:\/\/cirasync.com\/fr\/blog-articles\/outlook-calendar-tips-and-tricks\/#Tip_7_Change_Your_Calendar_View\" >Tip #7 Change Your Calendar View<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-17\" href=\"https:\/\/cirasync.com\/fr\/blog-articles\/outlook-calendar-tips-and-tricks\/#Tip_8_Use_Keyboard_Shortcuts\" >Tip #8 Use Keyboard Shortcuts<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-18\" href=\"https:\/\/cirasync.com\/fr\/blog-articles\/outlook-calendar-tips-and-tricks\/#Tip_9_Set_Your_Availability_Status\" >Tip #9 Set Your Availability Status<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-19\" href=\"https:\/\/cirasync.com\/fr\/blog-articles\/outlook-calendar-tips-and-tricks\/#Tip_10_Set_Working_Hours\" >Tip #10 Set Working Hours<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-20\" href=\"https:\/\/cirasync.com\/fr\/blog-articles\/outlook-calendar-tips-and-tricks\/#Tip_11_Customize_Your_Calendar_in_Outlook_on_the_Web\" >Tip #11 Customize Your Calendar in Outlook on the Web<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-21\" href=\"https:\/\/cirasync.com\/fr\/blog-articles\/outlook-calendar-tips-and-tricks\/#Tip_12_Activate_Dark_Mode\" >Tip #12 Activate Dark Mode<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-22\" href=\"https:\/\/cirasync.com\/fr\/blog-articles\/outlook-calendar-tips-and-tricks\/#Tip_13_Change_Your_Outlook_Theme\" >Tip #13 Change Your Outlook Theme<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-23\" href=\"https:\/\/cirasync.com\/fr\/blog-articles\/outlook-calendar-tips-and-tricks\/#Tip_14_Add_a_Calendar\" >Tip #14 Add a Calendar<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-24\" href=\"https:\/\/cirasync.com\/fr\/blog-articles\/outlook-calendar-tips-and-tricks\/#Tip_15_Add_Your_Gmail_Account_to_Outlook\" >Tip #15 Add Your Gmail Account to Outlook<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-25\" href=\"https:\/\/cirasync.com\/fr\/blog-articles\/outlook-calendar-tips-and-tricks\/#Tip_16_View_Calendar_in_Microsoft_Teams\" >Tip #16 View Calendar in Microsoft Teams<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-26\" href=\"https:\/\/cirasync.com\/fr\/blog-articles\/outlook-calendar-tips-and-tricks\/#Tip_17_Set_Up_Teams_Meetings_Microsoft_Teams\" >Tip #17 Set Up Teams Meetings (Microsoft Teams)<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-27\" href=\"https:\/\/cirasync.com\/fr\/blog-articles\/outlook-calendar-tips-and-tricks\/#Tip_18_Activate_Desktop_Notifications\" >Tip #18 Activate Desktop Notifications<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-28\" href=\"https:\/\/cirasync.com\/fr\/blog-articles\/outlook-calendar-tips-and-tricks\/#Tip_19_Export_Calendar\" >Tip #19 Export Calendar<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-29\" href=\"https:\/\/cirasync.com\/fr\/blog-articles\/outlook-calendar-tips-and-tricks\/#Tip_20_Change_Event_and_Invitations_Settings\" >Tip #20 Change Event and Invitations Settings<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-30\" href=\"https:\/\/cirasync.com\/fr\/blog-articles\/outlook-calendar-tips-and-tricks\/#Tip_21_Create_an_Event\" >Tip #21 Create an Event<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-31\" href=\"https:\/\/cirasync.com\/fr\/blog-articles\/outlook-calendar-tips-and-tricks\/#Tip_22_Assign_Colored_Categories_to_Your_Events\" >Tip #22 Assign Colored Categories to Your Events<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-32\" href=\"https:\/\/cirasync.com\/fr\/blog-articles\/outlook-calendar-tips-and-tricks\/#Tip_23_Edit_and_Display_Weather_Forecast\" >Tip #23 Edit and Display Weather Forecast<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-33\" href=\"https:\/\/cirasync.com\/fr\/blog-articles\/outlook-calendar-tips-and-tricks\/#Tip_24_Change_Calendar_Colors_and_Fonts_in_Classic_Outlook_Desktop\" >Tip #24 Change Calendar Colors and Fonts in Classic Outlook Desktop<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-34\" href=\"https:\/\/cirasync.com\/fr\/blog-articles\/outlook-calendar-tips-and-tricks\/#Tip_25_Customize_the_Event_Toolbar\" >Tip #25 Customize the Event Toolbar<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-35\" href=\"https:\/\/cirasync.com\/fr\/blog-articles\/outlook-calendar-tips-and-tricks\/#Tip_26_Print_Calendar\" >Tip #26 Print Calendar<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-36\" href=\"https:\/\/cirasync.com\/fr\/blog-articles\/outlook-calendar-tips-and-tricks\/#Tip_27_Track_Your_Work_Insights\" >Tip #27 Track Your Work Insights<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-37\" href=\"https:\/\/cirasync.com\/fr\/blog-articles\/outlook-calendar-tips-and-tricks\/#Tip_28_Time_Zone_Management\" >Tip #28 Time Zone Management\u00a0<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-38\" href=\"https:\/\/cirasync.com\/fr\/blog-articles\/outlook-calendar-tips-and-tricks\/#Copilot_Calendar_Tips_for_Outlook\" >Copilot Calendar Tips for Outlook<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-39\" href=\"https:\/\/cirasync.com\/fr\/blog-articles\/outlook-calendar-tips-and-tricks\/#Which_Version_of_Outlook_Are_You_Using\" >Which Version of Outlook\u00a0Are You Using?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-40\" href=\"https:\/\/cirasync.com\/fr\/blog-articles\/outlook-calendar-tips-and-tricks\/#Outlook_Calendar_Not_Working_Quick_Checks\" >Outlook Calendar Not Working? Quick Checks<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-41\" href=\"https:\/\/cirasync.com\/fr\/blog-articles\/outlook-calendar-tips-and-tricks\/#Manage_Your_Calendar_Like_a_Pro_with_These_Outlook_Calendar_Tips\" >Manage Your Calendar Like a Pro with These Outlook Calendar Tips\u00a0<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-42\" href=\"https:\/\/cirasync.com\/fr\/blog-articles\/outlook-calendar-tips-and-tricks\/#Frequently_Asked_Questions\" >Frequently Asked Questions<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-43\" href=\"https:\/\/cirasync.com\/fr\/blog-articles\/outlook-calendar-tips-and-tricks\/#How_do_I_make_my_Outlook_calendar_look_better\" >How do I make my Outlook calendar look better?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-44\" href=\"https:\/\/cirasync.com\/fr\/blog-articles\/outlook-calendar-tips-and-tricks\/#How_do_I_use_Copilot_with_my_Outlook_calendar\" >How do I use Copilot with my Outlook calendar?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-45\" href=\"https:\/\/cirasync.com\/fr\/blog-articles\/outlook-calendar-tips-and-tricks\/#What_happened_to_FindTime_in_Outlook\" >What happened to FindTime in Outlook?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-46\" href=\"https:\/\/cirasync.com\/fr\/blog-articles\/outlook-calendar-tips-and-tricks\/#How_do_I_show_multiple_time_zones_in_Outlook_calendar\" >How do I show multiple time zones in Outlook calendar?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-47\" href=\"https:\/\/cirasync.com\/fr\/blog-articles\/outlook-calendar-tips-and-tricks\/#How_do_I_reduce_double-booking_in_Outlook\" >How do I reduce double-booking in Outlook?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-48\" href=\"https:\/\/cirasync.com\/fr\/blog-articles\/outlook-calendar-tips-and-tricks\/#Why_cant_I_see_a_shared_calendar_in_new_Outlook\" >Why can\u2019t I see a shared calendar in new Outlook?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-49\" href=\"https:\/\/cirasync.com\/fr\/blog-articles\/outlook-calendar-tips-and-tricks\/#How_do_I_color-code_my_Outlook_calendar\" >How do I color-code my Outlook calendar?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-50\" href=\"https:\/\/cirasync.com\/fr\/blog-articles\/outlook-calendar-tips-and-tricks\/#How_do_I_set_working_hours_in_Outlook\" >How do I set working hours in Outlook?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-51\" href=\"https:\/\/cirasync.com\/fr\/blog-articles\/outlook-calendar-tips-and-tricks\/#Can_I_print_my_Outlook_calendar\" >Can I print my Outlook calendar?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-52\" href=\"https:\/\/cirasync.com\/fr\/blog-articles\/outlook-calendar-tips-and-tricks\/#How_do_I_share_my_Outlook_calendar\" >How do I share my Outlook calendar?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-53\" href=\"https:\/\/cirasync.com\/fr\/blog-articles\/outlook-calendar-tips-and-tricks\/#What_is_the_difference_between_an_appointment_and_a_meeting\" >What is the difference between an appointment and a meeting?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-54\" href=\"https:\/\/cirasync.com\/fr\/blog-articles\/outlook-calendar-tips-and-tricks\/#What_are_the_best_Outlook_calendar_tips\" >What are the best Outlook calendar tips?<\/a><\/li><\/ul><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h1><span class=\"ez-toc-section\" id=\"TLDR\"><\/span><b>TLDR<\/b><span class=\"ez-toc-section-end\"><\/span><\/h1>\n<p><span style=\"font-weight: 400;\">The most useful Outlook calendar features for 2026 include Scheduling Poll for finding meeting times, Show As for controlling free and busy availability, categories for color-coding events, calendar overlays for comparing schedules, multiple time zones, and Copilot-assisted meeting scheduling and preparation in supported environments.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Microsoft replaced FindTime with Scheduling Poll. Copilot can also create a draft meeting from an email thread and help surface relevant meeting context when the required license and permissions are available.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Outlook functionality differs between new Outlook, classic Outlook, Outlook on the web, Mac, and mobile. Use the version labels throughout the guide before following menu-specific instructions.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Top_Outlook_Calendar_Tips\"><\/span>Top Outlook Calendar Tips<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<ol>\n<li><strong><a href=\"https:\/\/cirasync.com\/blog-articles\/how-to-create-an-appointment-or-meeting-in-microsoft-outlook\/\">Schedule Appointments<\/a>:<\/strong> In any calendar view, go to New Appointment &gt; Enter the appointment details &gt; Click the Recurrence icon &gt; Save &amp; Close.<\/li>\n<li><strong>Auto-Decline Conflicting Events:<\/strong> Go to File &gt; Options &gt; click the Auto Accept\/Decline button &gt; Choose Accept or Decline option &gt; click OK and restart Outlook.<\/li>\n<li><strong>Use Keyboard Shortcuts:<\/strong> Ctrl+1 Switch to Mail, Ctrl+2 Switch to Calendar, Ctrl+3 Switch to Contacts, Ctrl+4 Switch to Tasks, etc.<\/li>\n<li><strong>Set Your Availability Status:<\/strong> To modify your presence status, click My Info at the bottom of the screen, then Status, and choose between Available, Busy, Do Not Disturb, Be Right Back, etc.<\/li>\n<\/ol>\n<h2><span class=\"ez-toc-section\" id=\"Tip_1_Schedule_Appointments_and_Meetings\"><\/span><span style=\"font-weight: 400;\">Tip #1: Schedule Appointments and Meetings<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">You can organize meetings with others (Meetings) or use the calendar to remind yourself of upcoming commitments (Appointments). Many businesses and individuals use the Outlook calendar to keep track of their daily plans and increase productivity.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"How_to_Set_Up_an_Appointment\"><\/span><span style=\"font-weight: 400;\">How to Set Up an Appointment<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>1. Begin in any calendar view, but make sure the Home tab is selected. Click the <b style=\"color: #666666; font-size: 14px;\">New Appointment<\/b><span style=\"font-weight: 400;\"> icon.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-43316\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Setting-up-an-appointment-is-one-of-the-best-outlook-calendar-tips.jpg\" alt=\"Setting up an appointment is one of the best outlook calendar tips\" width=\"302\" height=\"193\" srcset=\"https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Setting-up-an-appointment-is-one-of-the-best-outlook-calendar-tips.jpg 406w, https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Setting-up-an-appointment-is-one-of-the-best-outlook-calendar-tips-300x191.jpg 300w\" sizes=\"(max-width: 302px) 100vw, 302px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">\u00a02. <\/span>After you Click the <b>New Appointment<\/b> icon, a blank <b>Appointment <\/b>screen should appear. Then, enter the necessary details about your appointment in the fields.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-43320\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Click-New-Appointment-to-set-up-a-new-appointment-in-Microsoft-Outlook-Calendar.jpg\" alt=\"Click New Appointment to set up a new appointment in Microsoft Outlook Calendar\" width=\"405\" height=\"246\" \/><\/p>\n<p><span style=\"font-weight: 400;\">\u00a03. <\/span>Click the <b>Recurrence<\/b> icon in the ribbon to set up a recurring appointment.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-43324\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/A-popular-Outlook-Calendar-tip-is-about-setting-a-recurrent-appointment.jpg\" alt=\"A popular Outlook Calendar tip is about setting a recurrent appointment\" width=\"309\" height=\"370\" srcset=\"https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/A-popular-Outlook-Calendar-tip-is-about-setting-a-recurrent-appointment.jpg 480w, https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/A-popular-Outlook-Calendar-tip-is-about-setting-a-recurrent-appointment-251x300.jpg 251w\" sizes=\"(max-width: 309px) 100vw, 309px\" \/><\/p>\n<p>4. Click the <b>Save &amp; Close<\/b> icon in the upper left corner of your Appointment screen once you have finished filling out the form for your appointment. The appointment is added to your calendar.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"How_to_Set_Up_a_New_Meeting\"><\/span><span style=\"font-weight: 400;\">How to Set Up a New Meeting<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">The calendar feature in <a href=\"https:\/\/www.microsoft.com\/en\/microsoft-365\/outlook\/email-and-calendar-software-microsoft-outlook\">Microsoft Outlook<\/a> allows you to add and view the meetings you\u2019ve scheduled for each day, week, and month.\u00a0 Follow these steps to <a href=\"http:\/\/cirasync.com\/blog-articles\/how-to-create-an-appointment-or-meeting-in-microsoft-outlook\/\">schedule a new meeting in Outlook<\/a>: <\/span><\/p>\n<p>1. Select New Event from the calendar.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-43328\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Scheduling-a-meeting-is-one-of-the-best-Outlook-Calendar-tips.jpg\" alt=\"Scheduling a meeting is one of the best Outlook Calendar tips\" width=\"249\" height=\"205\" srcset=\"https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Scheduling-a-meeting-is-one-of-the-best-Outlook-Calendar-tips.jpg 342w, https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Scheduling-a-meeting-is-one-of-the-best-Outlook-Calendar-tips-300x247.jpg 300w\" sizes=\"(max-width: 249px) 100vw, 249px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">2. Give your meeting a title.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-43332\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Give-your-meeting-a-title-in-your-Outlook-Calendar.jpg\" alt=\"Give your meeting a title in your Outlook Calendar\" width=\"386\" height=\"203\" \/><\/p>\n<p>3. Select the \u00ab\u00a0Invite attendees\u00a0\u00bb option. Invite attendees, then input the names of people you want to invite to the meeting.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-43336\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Invite-Attendees-to-a-meeting-on-an-Outlook-Calendar.jpg\" alt=\"Invite Attendees to a meeting on an Outlook Calendar\" width=\"382\" height=\"199\" \/><\/p>\n<p>4. Choose a suggested time slot for the meeting, or specify a date and start and finish timings manually.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-43340\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Best-Outlook-Calendar-tips.-Specify-a-meeting-time.jpg\" alt=\"Best Outlook Calendar tips. Specify a meeting time.\" width=\"426\" height=\"114\" \/><\/p>\n<p>5. Enter a meeting location and slide the Teams meeting toggle to the left or right as needed:<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-43344\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/enter-a-meeting-location.jpg\" alt=\"enter a meeting location\" width=\"451\" height=\"123\" \/><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Tip_2_Auto-Decline_Conflicting_Events\"><\/span><span style=\"font-weight: 400;\">Tip #2: Auto-Decline Conflicting Events<\/span><span style=\"font-weight: 400;\">.\u00a0<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">One of the useful Outlook calendar tips is the Auto Accept\/Decile Events feature. It allows you to automatically accept or decline meeting requests.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Automatically_Decline_Conflicting_Meetings\"><\/span><b>Automatically Decline Conflicting Meetings<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Outlook handles this differently in classic Outlook and in newer Microsoft 365 experiences.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Classic_Outlook_for_Windows\"><\/span><b>Classic Outlook for Windows<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Go to File &gt; Options &gt; Calendar.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Scroll to Automatic accept or decline and select Auto Accept\/Decline.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Enable Automatically accept meeting requests and remove canceled meetings if that behavior is appropriate for your workflow.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">To reject meetings that overlap an existing appointment or meeting, enable the option to automatically decline conflicting meeting requests.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Select OK to save the settings.<\/span><\/li>\n<\/ol>\n<p><span style=\"font-weight: 400;\">These settings apply to classic Outlook and should be configured carefully because they automatically process incoming meeting requests.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"New_Outlook_for_Windows_and_Outlook_on_the_web\"><\/span><b>New Outlook for Windows and Outlook on the web<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">If Calendar Instructions is available for your account:<\/span><\/p>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Go to Settings &gt; Copilot &gt; Calendar instructions.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Select Create instructions.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Create an instruction such as Decline meetings that conflict with existing meetings.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Review the instruction in Copilot and confirm it.<\/span><\/li>\n<\/ol>\n<p><span style=\"font-weight: 400;\">Calendar Instructions availability depends on the account, license, administrator configuration, and Microsoft rollout.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Tip_3_Create_a_Findtime_Poll\"><\/span><span style=\"font-weight: 400;\">Tip #3: Create a Findtime Poll<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<ol>\n<li><span style=\"font-weight: 400;\"> Choose an email to respond to or create a new email.\u00a0<\/span><\/li>\n<li><span style=\"font-weight: 400;\"> List attendees who are needed for the meeting in To and those who are optional in Cc.<\/span><\/li>\n<li><span style=\"font-weight: 400;\"> Select Reply with meeting poll under the Home tab.\u00a0<\/span><\/li>\n<li><span style=\"font-weight: 400;\"> Choose the meeting options:<\/span><\/li>\n<li><span style=\"font-weight: 400;\"> FindTime proposes ideal meeting times based on a review of the attendees&rsquo; schedules (if any are available).<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Pick a few times that are suitable your meeting.\u00a0<\/span><\/li>\n<li><span style=\"font-weight: 400;\"> Enter the meeting location.\u00a0<\/span><\/li>\n<li><span style=\"font-weight: 400;\"> Toggle the ON\/OFF switch under Poll Settings.\u00a0<\/span><\/li>\n<li><span style=\"font-weight: 400;\"> Select Insert to email. To invite attendees to the meeting and begin voting, choose Send.\u00a0<\/span><\/li>\n<li><span style=\"font-weight: 400;\"> A direct link to the voting website for your meeting will be sent to you.<\/span><\/li>\n<\/ol>\n<h2><span class=\"ez-toc-section\" id=\"Tip_4_Share_Publish_and_Manage_Shared_Calendars\"><\/span><span style=\"font-weight: 400;\">Tip #4: Share, Publish, and Manage Shared Calendars<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3><span class=\"ez-toc-section\" id=\"Share_Outlook_Calendars\"><\/span><span style=\"font-weight: 400;\">Share Outlook Calendars<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">When you <a href=\"http:\/\/cirasync.com\/blog-articles\/calendar-synchronization\/how-to-share-outlook-calendars-desktop\/\">share your Outlook calendar<\/a> with others, they can immediately add it to their Outlook calendar view. Sending a sharing invitation to other users will allow them to view your calendar in their own Calendar list. <\/span><\/p>\n<p>1. At the bottom of the page, select to go to Calendar.<\/p>\n<p><span style=\"font-weight: 400;\">2. In Calendar, on the toolbar at the top of the page, select <\/span><b>Share<\/b><span style=\"font-weight: 400;\">, and choose the calendar you want to share.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Best-Outlook-Calendar-Tips.-Share-Outlook-Calendars.jpg\" alt=\"Best Outlook Calendar Tips. Share Outlook Calendars\" width=\"281\" height=\"205\" \/><\/p>\n<p>3. Enter the name or email address of the person you want to share your calendar with.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-43376\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Enter-the-Emaill-Address-you-want-to-share-your-calendar-with.jpg\" alt=\"Enter the Emaill Address you want to share your calendar with\" width=\"333\" height=\"227\" \/><\/p>\n<p>4. Select <b>Share<\/b>. If you decide not to share your calendar right now, click on the trash icon.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Publish_Outlook_Calendars\"><\/span><span style=\"font-weight: 400;\">Publish Outlook Calendars<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">In Calendar settings, you can publish your calendar so anyone can view your calendar or subscribe to it.<\/span><\/p>\n<p>1. In Calendar view, select Settings\u00a0 &gt; View all Outlook settings.<\/p>\n<p>2. Select Shared calendars.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-43380\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Select-the-Shared-Calendars.jpg\" alt=\"Select Shared Calendars\" width=\"180\" height=\"313\" srcset=\"https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Select-the-Shared-Calendars.jpg 297w, https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Select-the-Shared-Calendars-172x300.jpg 172w\" sizes=\"(max-width: 180px) 100vw, 180px\" \/><\/p>\n<p>3. Under <b>Publish a calendar<\/b>, choose which calendar you want to publish and how much detail people can see.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-43384\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Most-popular-Outlook-Calendar-tips.-Publish-a-calendar.jpg\" alt=\"Most popular Outlook Calendar tips. Publish a calendar.\" width=\"333\" height=\"226\" srcset=\"https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Most-popular-Outlook-Calendar-tips.-Publish-a-calendar.jpg 475w, https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Most-popular-Outlook-Calendar-tips.-Publish-a-calendar-300x203.jpg 300w\" sizes=\"(max-width: 333px) 100vw, 333px\" \/><\/p>\n<p>4. Select Publish<\/p>\n<p>Being an Outlook user also means you have to <a href=\"http:\/\/cirasync.com\/blog-articles\/calendar-synchronization\/how-to-create-a-shared-calendar-in-outlook\/\">manage shared Outlook calendars<\/a>. It&rsquo;s part of the daily of those working in big organizations.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Tip_5_Overlay_and_Work_with_Multiple_Calendars\"><\/span><span style=\"font-weight: 400;\">Tip #5: Overlay and Work with Multiple Calendars<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Our fifth Outlook Calendar tip is about overlaying and working with multiple calendars.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In order to help you see availability across calendars, you may browse multiple Outlook calendars side by side or merge them into a stacked overlay view.<\/span><\/p>\n<p>1. In Calendar, under the Navigation Pane, click the box next to another calendar that you want to view.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-43388\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Outlook-calendar-tips.-Overlay-and-work-with-multiple-calendars.jpg\" alt=\"Outlook calendar tips. Overlay and work with multiple calendars\" width=\"288\" height=\"156\" srcset=\"https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Outlook-calendar-tips.-Overlay-and-work-with-multiple-calendars.jpg 379w, https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Outlook-calendar-tips.-Overlay-and-work-with-multiple-calendars-300x162.jpg 300w\" sizes=\"(max-width: 288px) 100vw, 288px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">2. Right click on your calendar and click on Overlay.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-43392\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Popular-tips-and-tricks-for-using-an-Outlook-calendar.jpg\" alt=\"Popular tips and tricks for using an Outlook calendar\" width=\"339\" height=\"170\" srcset=\"https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Popular-tips-and-tricks-for-using-an-Outlook-calendar.jpg 451w, https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Popular-tips-and-tricks-for-using-an-Outlook-calendar-300x150.jpg 300w\" sizes=\"(max-width: 339px) 100vw, 339px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">3. Repeat step 2 to add another calendar to the overlay.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Tip_6_Make_a_Calendar_Private\"><\/span><span style=\"font-weight: 400;\">Tip #6: Make a Calendar Private<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">The sixth tip among our Outlook Calendar tips is one that lets you set a calendar private.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Microsoft Outlook users in the same Office 365 mail environment benefit from having the best collaboration tools. However, you should think about what information is publicly available.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Follow the steps below to review your calendar permissions and set your calendar to private.<\/span><\/p>\n<p>1. Open Outlook and select Calendar from the navigation menu.<\/p>\n<p>2. Right-click the calendar you want to make private and select Properties.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-43396\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Right-click-the-calendar-you-want-to-make-private-and-click-properties.jpg\" alt=\"Right click the calendar you want to make private and click properties\" width=\"127\" height=\"290\" srcset=\"https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Right-click-the-calendar-you-want-to-make-private-and-click-properties.jpg 244w, https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Right-click-the-calendar-you-want-to-make-private-and-click-properties-131x300.jpg 131w\" sizes=\"(max-width: 127px) 100vw, 127px\" \/><\/p>\n<p>3. In the Permissions tab, select Default, and choose None from the drop-down menu.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-43400\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Set-permissions-for-your-Outlook-calendar.jpg\" alt=\"Set permissions for your Outlook calendar\" width=\"343\" height=\"168\" \/><\/p>\n<p>4. Click OK to save your changes.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Tip_7_Change_Your_Calendar_View\"><\/span><span style=\"font-weight: 400;\">Tip #7: Change Your Calendar View<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">In Microsoft Outlook, you can see multiple views simultaneously by opening them side by side. Here&rsquo;s how you can view your calendar and inbox at the same time in Outlook:\u00a0 <\/span><\/p>\n<p>1. On the Navigation Pane, right-click any of the side buttons.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-43404\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Changing-your-Calendar-View-is-one-of-the-top-Outlook-calendar-tips.jpg\" alt=\"Changing your Calendar View is one of the top Outlook calendar tips\" width=\"76\" height=\"304\" srcset=\"https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Changing-your-Calendar-View-is-one-of-the-top-Outlook-calendar-tips.jpg 112w, https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Changing-your-Calendar-View-is-one-of-the-top-Outlook-calendar-tips-75x300.jpg 75w\" sizes=\"(max-width: 76px) 100vw, 76px\" \/><\/p>\n<p>2. Choose \u201cOpen in New Window\u201d<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-43408\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Open-your-Outlook-calendar-in-a-new-tab.jpg\" alt=\"Open your Outlook calendar in a new tab\" width=\"255\" height=\"275\" srcset=\"https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Open-your-Outlook-calendar-in-a-new-tab.jpg 379w, https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Open-your-Outlook-calendar-in-a-new-tab-278x300.jpg 278w\" sizes=\"(max-width: 255px) 100vw, 255px\" \/><\/p>\n<p>3. Following that, move that window to your second monitor.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Tip_8_Use_Keyboard_Shortcuts\"><\/span><span style=\"font-weight: 400;\">Tip #8: Use Keyboard Shortcuts<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Here are some of the most popular\u2014and useful\u2014Outlook keyboard shortcuts, and there are more than these out there.<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Ctrl+1 Switch to Mail.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Ctrl+2 Switch to Calendar.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Ctrl+3 Switch to Contacts.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Ctrl+4 Switch to Tasks.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Ctrl+5 Switch to Notes.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Ctrl+6 Switch to Folder List in Navigation Pane.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Ctrl+7 Switch to Shortcuts.<\/span><\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Tip_9_Set_Your_Availability_Status\"><\/span><span style=\"font-weight: 400;\">Tip #9: Set Your Availability Status<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Another useful Outlook calendar tip is the ability to set your availability status. This means that you can indicate if you are available, busy, off work, and more.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Outlook lets you control how an appointment, meeting, or event appears to colleagues who are checking your availability.<\/span><\/p>\n<ol>\n<li><span style=\"font-weight: 400;\"> Create or open an appointment, meeting, or event.<\/span><\/li>\n<li><span style=\"font-weight: 400;\"> Find the Show As option.<\/span><\/li>\n<li><span style=\"font-weight: 400;\"> Choose Free, Working Elsewhere, Tentative, Busy, or Out of Office.<\/span><\/li>\n<li><span style=\"font-weight: 400;\"> Save the event or send the meeting update.<\/span><\/li>\n<\/ol>\n<p><span style=\"font-weight: 400;\">This setting affects the free and busy information colleagues see when scheduling meetings with you.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Tip_10_Set_Working_Hours\"><\/span><span style=\"font-weight: 400;\">Tip #10: Set Working Hours<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>1. Click the File tab<\/p>\n<p>2. Select Options.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-43412\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Popular-Outlook-Calendar-tips.-Set-up-Working-Hours.jpg\" alt=\"Popular Outlook Calendar tips. Set up Working Hours\" width=\"326\" height=\"188\" srcset=\"https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Popular-Outlook-Calendar-tips.-Set-up-Working-Hours.jpg 411w, https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Popular-Outlook-Calendar-tips.-Set-up-Working-Hours-300x173.jpg 300w\" sizes=\"(max-width: 326px) 100vw, 326px\" \/><\/p>\n<p>3. Select Calendar.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-43416\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Select-Calendar.jpg\" alt=\"Select Calendar\" width=\"160\" height=\"221\" \/><\/p>\n<p>4. To adjust your work hours, click the start and finish times of your work day in the Start time and Finish time lists.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-43420\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Outlook-Calendar-Tips-and-Tricks.-Adjust-your-Work-hours.jpg\" alt=\"Outlook Calendar Tips and Tricks. Adjust your Work hours\" width=\"482\" height=\"144\" srcset=\"https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Outlook-Calendar-Tips-and-Tricks.-Adjust-your-Work-hours.jpg 482w, https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Outlook-Calendar-Tips-and-Tricks.-Adjust-your-Work-hours-480x144.jpg 480w\" sizes=\"(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) 482px, 100vw\" \/><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Tip_11_Customize_Your_Calendar_in_Outlook_on_the_Web\"><\/span><span style=\"font-weight: 400;\">Tip #11: Customize Your Calendar in Outlook on the Web<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>1. Choose Settings &gt; View All Outlook Options &gt; Calendar.<\/p>\n<p><span style=\"font-weight: 400;\">2. To change each setting, select one of the following:<\/span><\/p>\n<p><b>View<\/b><span style=\"font-weight: 400;\"> &#8211; Personalize your calendar&rsquo;s appearance.<\/span><\/p>\n<p><b>Events and invitations<\/b><span style=\"font-weight: 400;\"> &#8211; Control the settings used when creating events.<\/span><\/p>\n<p><b>Weather<\/b><span style=\"font-weight: 400;\"> &#8211; Customize your weather experience.<\/span><\/p>\n<p><b>Events from email<\/b><span style=\"font-weight: 400;\"> &#8211; Control how events are added to your calendar via email.<\/span><\/p>\n<p><b>Shared calendars<\/b><span style=\"font-weight: 400;\"> &#8211; Share a calendar with specific people, publish a calendar for anyone to access through a link, and manage shared calendars.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-43424\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Customizing-your-Calendar-Appearance-is-one-of-the-most-common-Outlook-calendar-tips.jpg\" alt=\"Customizing your Calendar Appearance is one of the most common Outlook calendar tips\" width=\"335\" height=\"243\" \/><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Tip_12_Activate_Dark_Mode\"><\/span><span style=\"font-weight: 400;\">Tip #12: Activate Dark Mode<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">The dark mode in Outlook for Microsoft 365 features a black background for the message pane. If you like, you may change the message window&rsquo;s backdrop to white.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">New Outlook and Outlook on the web: Go to Settings &gt; General &gt; Appearance &gt; Dark mode and select Dark.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Classic Outlook: Go to File &gt; Office Account &gt; Office Theme and select Black.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Tip_13_Change_Your_Outlook_Theme\"><\/span><span style=\"font-weight: 400;\">Tip #13: Change Your Outlook Theme<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Customizing the Outlook inbox theme is one of the coolest Outlook calendar tips. It can be done for aesthetic reasons or to increase visibility and minimize eye strain.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The number of theme options available is determined by the operating system and browser version. You may modify the Outlook theme in your account settings to customize your mailbox and improve the overall experience.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">New Outlook and Outlook on the web: Go to Settings &gt; General &gt; Appearance &gt; Theme and choose an available theme.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Classic Outlook: Go to File &gt; Office Account &gt; Office Theme and choose your preferred Office theme.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Tip_14_Add_a_Calendar\"><\/span><span style=\"font-weight: 400;\">Tip #14 Add a Calendar<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">One of the Outlook tips you\u2019ll likely use is adding a calendar.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Outlook on the web allows you to browse many calendars at once. The calendars might be yours or a combination of yours and calendars from persons within and outside your business. <\/span><\/p>\n<p>1. In Outlook.com, select <b>Calendar\u00a0 &gt; Add calendar\u00a0 &gt; Create new calendar<\/b>.<\/p>\n<p>2. Give your calendar a name.<\/p>\n<p>3. Customize your calendar with a color, a charm, or both.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-43432\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Customize-your-calendar-witha-color-charm-or-both.jpg\" alt=\"Customize your calendar with a color charm or both\" width=\"379\" height=\"182\" \/><\/p>\n<p>4. Select <b>Save<\/b>.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Tip_15_Add_Your_Gmail_Account_to_Outlook\"><\/span><span style=\"font-weight: 400;\">Tip #15: Add Your Gmail Account to Outlook<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Let\u2019s start by discussing how to configure Outlook to operate with Gmail. This is useful if you want to use Gmail for the majority of your email needs but still want to use Outlook\u2019s organizational features.<\/span><\/p>\n<p>1. Open Outlook and go to File.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-43436\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Use-calendar-in-Gmail.jpg\" alt=\"Use calendar in Gmail\" width=\"308\" height=\"197\" srcset=\"https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Use-calendar-in-Gmail.jpg 418w, https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Use-calendar-in-Gmail-300x192.jpg 300w\" sizes=\"(max-width: 308px) 100vw, 308px\" \/><\/p>\n<p>2. Click Add Account.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-43440\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Click-add-account.jpg\" alt=\"Click add account\" width=\"519\" height=\"100\" srcset=\"https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Click-add-account.jpg 519w, https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Click-add-account-480x93.jpg 480w\" sizes=\"(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) 519px, 100vw\" \/><\/p>\n<p>3. Enter your Gmail email address in the Email Address text box. Select Connect next.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-43444\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Enter-your-Email-Addres-in-the-Email-Address.jpg\" alt=\"Enter your Email Address in the Email Address\" width=\"271\" height=\"287\" srcset=\"https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Enter-your-Email-Addres-in-the-Email-Address.jpg 409w, https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Enter-your-Email-Addres-in-the-Email-Address-283x300.jpg 283w\" sizes=\"(max-width: 271px) 100vw, 271px\" \/><\/p>\n<p>4. Enter your Gmail password, then select Connect.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-43448\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Using-Calendar-in-Gmail-is-a-Top-Outlook-tip.jpg\" alt=\"Using Calendar in Gmail is a Top Outlook tip\" width=\"264\" height=\"339\" srcset=\"https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Using-Calendar-in-Gmail-is-a-Top-Outlook-tip.jpg 423w, https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Using-Calendar-in-Gmail-is-a-Top-Outlook-tip-233x300.jpg 233w\" sizes=\"(max-width: 264px) 100vw, 264px\" \/><\/p>\n<p>5. Click Allow to give Microsoft Outlook access to your Gmail Account.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-43460\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Click-Allow-to-give-Microsoft-Outlook-access-to-your-Gmail-Account.jpg\" alt=\"Click Allow to give Microsoft Outlook access to your Gmail Account\" width=\"275\" height=\"314\" srcset=\"https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Click-Allow-to-give-Microsoft-Outlook-access-to-your-Gmail-Account.jpg 397w, https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Click-Allow-to-give-Microsoft-Outlook-access-to-your-Gmail-Account-262x300.jpg 262w\" sizes=\"(max-width: 275px) 100vw, 275px\" \/><\/p>\n<p>6. Wait while Outlook connects with your Gmail account.<\/p>\n<p>7. You can add another email account or choose Done once Outlook has finished adding your Gmail account.<\/p>\n<p>However, if you want the opposite, meaning you want Gmail in Outlook instead, check out our tutorial on <a href=\"http:\/\/cirasync.com\/blog-articles\/how-to-access-gmail-with-outlook\/\">how to access Gmail in Outlook<\/a>.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Tip_16_View_Calendar_in_Microsoft_Teams\"><\/span><span style=\"font-weight: 400;\">Tip #16: View Calendar in Microsoft Teams<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Let\u2019s look at a few more Outlook calendar tips.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">With a supported Microsoft 365 work or school account, Teams and Outlook display the same underlying calendar, so meetings scheduled in either application appear in both. The Calendar app in Teams can also display multiple available calendars, including other people&rsquo;s calendars and birthday or holiday calendars.<\/span><\/p>\n<p>1. Go to the navigation panel and click on Calendar.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-43464\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Go-to-the-navigation-panel-and-click-on-calendar.jpg\" alt=\"Go to the navigation panel and click on calendar\" width=\"57\" height=\"226\" srcset=\"https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Go-to-the-navigation-panel-and-click-on-calendar.jpg 79w, https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Go-to-the-navigation-panel-and-click-on-calendar-76x300.jpg 76w\" sizes=\"(max-width: 57px) 100vw, 57px\" \/><\/p>\n<p>2. You will be displayed your work week by default. To access the dropdown menu of several views, select Work Week at the upper right of your calendar.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-43468\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Viewing-a-calendar-in-microsoft-teams-is-a-common-outlook-calendar-tip.jpg\" alt=\"Viewing a calendar in microsoft teams is a common outlook calendar tip\" width=\"350\" height=\"238\" \/><\/p>\n<p>3. The month and year are displayed in the upper left corner. Select the month to alter your calendar view to any date in the past or future. Select the right and left arrows adjacent to the month to scroll by day or week.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-43472\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Select-the-month-to-alter-your-calendar-view.jpg\" alt=\"Select the month to alter your calendar view\" width=\"345\" height=\"192\" \/><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Tip_17_Set_Up_Teams_Meetings_Microsoft_Teams\"><\/span><span style=\"font-weight: 400;\">Tip #17: Set Up Teams Meetings (Microsoft Teams)<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Still in our list of the best Outlook Calendar tips, you can use Microsoft Teams meetings to organize virtual presentations and discussions for your whole organization. Here&rsquo;s how to set up a Microsoft Teams meeting.<\/span><\/p>\n<p>1. Open Outlook and switch to the calendar view.<\/p>\n<p>2. Select <b>New Items &gt; Teams Meeting<\/b> at the top of the page, under the <b>Home <\/b>tab.<\/p>\n<p>3. Select which account you want to schedule a Teams meeting with.<\/p>\n<p>4. Select <b>Schedule Meeting<\/b>. Or, if applicable, select a meeting template.<\/p>\n<p>5. Add your invitees to the <b>Required <\/b>or <b>Optional<\/b> field(s)\u2014you can even invite entire contact groups (formerly known as distribution lists).<\/p>\n<p>6. Add your meeting subject, location (if applicable), start time, and end time.<\/p>\n<p>7. Create your message.<\/p>\n<p>8. Select <b>Send<\/b>.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Tip_18_Activate_Desktop_Notifications\"><\/span><span style=\"font-weight: 400;\">Tip #18: Activate Desktop Notifications<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">When you get a new email message, a meeting request, or a task request, a Desktop Alert shows on your desktop. Desktop Alerts are enabled by default. Here&rsquo;s how you can <\/span><span style=\"font-weight: 400;\">Turn alerts on or off.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">1. Select <\/span><b>File <\/b><span style=\"font-weight: 400;\">&gt; <\/span><b>Options <\/b><span style=\"font-weight: 400;\">&gt; <\/span><b>Mail<\/b><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p>2. Under <b>Message arrival<\/b>, select or clear the <b>Display a Desktop Alert<\/b> check box and then select <b>OK<\/b>.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-43476\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Top-Outlook-Calendar-Tips-Activate-Desktop-Notifications.jpg\" alt=\"Top Outlook Calendar Tips - Activate Desktop Notifications\" width=\"351\" height=\"187\" srcset=\"https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Top-Outlook-Calendar-Tips-Activate-Desktop-Notifications.jpg 469w, https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Top-Outlook-Calendar-Tips-Activate-Desktop-Notifications-300x160.jpg 300w\" sizes=\"(max-width: 351px) 100vw, 351px\" \/><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Tip_19_Export_Calendar\"><\/span><span style=\"font-weight: 400;\">Tip #19: Export Calendar<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Our 19th Outlook Calendar tip is about exporting calendars.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Many professionals utilize scheduling systems to plan their projects and meetings. You may need to export your calendars to Excel from time to time. This action lets you share events with other members of the team or evaluate them in a list.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In classic Outlook, you can export a calendar as an iCalendar file with the .ics extension so it can be saved, shared, or imported into another calendar application.<\/span><\/p>\n<ol>\n<li><span style=\"font-weight: 400;\"> Open Calendar in Outlook.<\/span><\/li>\n<li><span style=\"font-weight: 400;\"> Select the calendar you want to export.<\/span><\/li>\n<li><span style=\"font-weight: 400;\"> Go to File &gt; Save Calendar.<\/span><\/li>\n<li><span style=\"font-weight: 400;\"> Choose a file name and location.<\/span><\/li>\n<li><span style=\"font-weight: 400;\"> Select More Options to change the date range or level of detail, and then select OK.<\/span><\/li>\n<li><span style=\"font-weight: 400;\"> Select Save.<\/span><\/li>\n<\/ol>\n<p><span style=\"font-weight: 400;\">The resulting .ics file is a snapshot of the calendar. Changes made later in Outlook will not automatically synchronize to the exported file.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Tip_20_Change_Event_and_Invitations_Settings\"><\/span><span style=\"font-weight: 400;\">Tip #20: Change Event and Invitations Settings<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">You can update your Outlook calendar and notify others about schedule changes by changing an appointment, meeting, or event that you made.<\/span><\/p>\n<p>1. Open the appointment, event, or meeting from your calendar.<\/p>\n<p>2. Edit the item details on the <b>Appointment <\/b>or <b>Meeting <\/b>tab. When you&rsquo;re done, click <b>Save &amp; Close <\/b>for an appointment or event or <b>Send Update <\/b>for a meeting you created.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-43488\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Common-Tips-for-Calendar-on-Outlook-Change-Event-and-Invitations-Settings.jpg\" alt=\"Common Tips for Calendar on Outlook - Change Event and Invitations Settings\" width=\"430\" height=\"217\" \/><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Tip_21_Create_an_Event\"><\/span><span style=\"font-weight: 400;\">Tip #21: Create an Event<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Whether you&rsquo;re making a personal appointment or organizing a meeting, Outlook on the web has all the functionality you need to find the best time for everyone. The steps for organizing an event are almost identical to those for setting an appointment or a meeting.<\/span><\/p>\n<p>1. Select <b>New event<\/b>.<\/p>\n<p>2. Add details, like a title, date and time, a description, and how you want the meeting to <b>Show as<\/b>.<\/p>\n<p>3. Select <b>Save<\/b>.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-43492\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Best-Outlook-Calendar-Tips-Create-and-Event.jpg\" alt=\"Best Outlook Calendar Tips - Create and Event\" width=\"350\" height=\"174\" \/><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Tip_22_Assign_Colored_Categories_to_Your_Events\"><\/span><span style=\"font-weight: 400;\">Tip #22: Assign Colored Categories to Your Events<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Color categories in Microsoft Outlook let you readily recognize and organize related items. Assign a color category to a set of similar objects, such as notes, contacts, appointments, and email messages, to help you monitor and organize them easily. Items can also be assigned to more than one color category.<\/span><\/p>\n<p>1. From your main calendar view, right-click the appointment, meeting, or event, point to <b>Categorize<\/b>, and then click a color category.<\/p>\n<p><span style=\"font-weight: 400;\">2. From an open appointment, meeting, or event, look for the <\/span><b>Categorize<\/b><span style=\"font-weight: 400;\"> button <\/span><span style=\"font-weight: 400;\">on the ribbon in the <\/span><b>Tags<\/b><span style=\"font-weight: 400;\"> group.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Best-Outlook-Calendar-Tips-Assign-Colored-Categories-to-your-Events.jpg\" alt=\"Best Outlook Calendar Tips - Assign Colored Categories to your Events\" width=\"350\" height=\"284\" \/><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Tip_23_Edit_and_Display_Weather_Forecast\"><\/span><span style=\"font-weight: 400;\">Tip #23: Edit and Display Weather Forecast<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">It&rsquo;s easy to modify the location of the three-day forecast in your Microsoft Outlook calendar. The Weather Bar list must always have at least one place; you cannot delete a location if it is the only one in the list.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">1.\u00a0 You may see the weather for a specific place in the Weather Bar when viewing your Outlook Calendar. Forecasts are offered for cities all across the world.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Tricks-for-using-a-calendar-on-Outlook-Edit-and-Display-Weather-Forecast.jpg\" alt=\"Tricks for using a calendar on Outlook - Edit and Display Weather Forecast\" width=\"478\" height=\"54\" \/><\/p>\n<p>2. To change the city displayed in the weather forecast bar, use the down arrow.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-43504\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Change-the-city-displayed-in-the-weather-forecast-bar.jpg\" alt=\"Change the city displayed in the weather forecast bar\" width=\"371\" height=\"111\" srcset=\"https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Change-the-city-displayed-in-the-weather-forecast-bar.jpg 454w, https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Change-the-city-displayed-in-the-weather-forecast-bar-300x90.jpg 300w\" sizes=\"(max-width: 371px) 100vw, 371px\" \/><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Tip_24_Change_Calendar_Colors_and_Fonts_in_Classic_Outlook_Desktop\"><\/span><span style=\"font-weight: 400;\">Tip #24: Change Calendar Colors and Fonts in Classic Outlook Desktop<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">To change the default background color for all calendars:<\/span><\/p>\n<p><span style=\"font-weight: 400;\">1. Go to <\/span><b>File<\/b><span style=\"font-weight: 400;\"> &gt; <\/span><b>Options<\/b><span style=\"font-weight: 400;\"> &gt; <\/span><b>Calendar<\/b><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">2. Under <\/span><b>Display Options<\/b><span style=\"font-weight: 400;\">, select <\/span><b>Default calendar color<\/b><span style=\"font-weight: 400;\">, select the color that you want, and then select the <\/span><b>Use this color on all calendars<\/b><span style=\"font-weight: 400;\"> check box.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">To change the calendar font:<\/span><\/p>\n<p>3. On the <b>View<\/b> tab, in the <b>Current View<\/b> group, select <b>View Settings<\/b>, and then select <b>Other Settings<\/b>.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\" wp-image-43512 alignnone\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Best-Outlook-Calendar-Tps-Customize-your-Calendar-Appearance.jpg\" alt=\"Best Outlook Calendar Tips - Customize your Calendar Appearance\" width=\"386\" height=\"284\" \/><\/p>\n<p>4. Use the buttons to choose the fonts and sizes that you want to use.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-43516\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Use-the-buttons-to-choose-the-fonts-and-sizes.jpg\" alt=\"Use the buttons to choose the fonts and sizes\" width=\"343\" height=\"209\" srcset=\"https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Use-the-buttons-to-choose-the-fonts-and-sizes.jpg 450w, https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Use-the-buttons-to-choose-the-fonts-and-sizes-300x183.jpg 300w\" sizes=\"(max-width: 343px) 100vw, 343px\" \/><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Tip_25_Customize_the_Event_Toolbar\"><\/span><span style=\"font-weight: 400;\">Tip #25: Customize the Event Toolbar<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Outlook includes a toolbar that you may customize so that the functions you use the most are conveniently accessible. The Microsoft Quick Access toolbar is a menu that may be seen in the upper-right or lower-left area of the Microsoft Outlook application.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">1. On the ribbon, select the appropriate tab or group to display the command that you want to add to the Quick Access Toolbar.<\/span><\/p>\n<p>2. Right-click the command, and then select <b>Add to Quick Access Toolbar<\/b> on the shortcut menu.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-43520\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Outlook-Calendar-Tip-Customize-the-Event-Tollbar.jpg\" alt=\"Outlook Calendar Tip- Customize the Event Toolbar\" width=\"496\" height=\"156\" srcset=\"https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Outlook-Calendar-Tip-Customize-the-Event-Tollbar.jpg 496w, https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Outlook-Calendar-Tip-Customize-the-Event-Tollbar-480x151.jpg 480w\" sizes=\"(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) 496px, 100vw\" \/><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Tip_26_Print_Calendar\"><\/span><span style=\"font-weight: 400;\">Tip #26: Print Calendar<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">When printing your Outlook calendar, you may choose the current day, week, or calendar month or specify a custom date range. Only one calendar\u2019s appointments and meetings can be printed at a time.<\/span><\/p>\n<p>1. In <b>Calendar<\/b>, click <b>File<\/b> &gt; <b>Print<\/b>.<\/p>\n<p>2. Under <b>Settings<\/b>, click the print style you want. As you click print styles, the preview window changes to match the style.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-43524\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Most-Popular-Outlook-Calendar-Tip-Print-Calendar.jpg\" alt=\"Most Popular Outlook Calendar Tip - Print Calendar\" width=\"400\" height=\"278\" \/><\/p>\n<p>3. To set other print options, such as the paper orientation or the fonts used, click <b>Print Options<\/b>.<\/p>\n<p>4. Use the <b>Print Options <\/b>button and dialog box from to select a custom date range, specific pages to print, or the number of copies.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-43528\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Use-the-Print-Options-and-Dialog-Box-1.jpg\" alt=\"Use the Print Options and Dialog Box\" width=\"359\" height=\"224\" \/><\/p>\n<p>5. Click <b>Print<\/b>.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Tip_27_Track_Your_Work_Insights\"><\/span><span style=\"font-weight: 400;\">Tip #27: Track Your Work Insights<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Microsoft Viva Insights elements are available at various levels to Microsoft Office 365 and Microsoft 365 subscribers. This Outlook add-in assists you in maintaining work connections, planning time away from work, and improving your overall work-life balance.<\/span><\/p>\n<p>1. In Outlook, navigate to your sent folder.<\/p>\n<p>2. On the Home ribbon, click the \u00ab\u00a0insights\u00a0\u00bb button.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-43532\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Track-your-Work-Insights-Best-Outlook-Calendar-Tips-and-Tricks.jpg\" alt=\"Track your Work Insights - Best Outlook Calendar Tips and Tricks\" width=\"326\" height=\"136\" srcset=\"https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Track-your-Work-Insights-Best-Outlook-Calendar-Tips-and-Tricks.jpg 445w, https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Track-your-Work-Insights-Best-Outlook-Calendar-Tips-and-Tricks-300x125.jpg 300w\" sizes=\"(max-width: 326px) 100vw, 326px\" \/><\/p>\n<p>3. From here Viva Insights panel on the right will help users plan their hours throughout the workday, prepare for meetings, or even set up reminders.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-43536\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Viva-Insights.jpg\" alt=\"Viva Insights\" width=\"248\" height=\"341\" srcset=\"https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Viva-Insights.jpg 433w, https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Viva-Insights-218x300.jpg 218w\" sizes=\"(max-width: 248px) 100vw, 248px\" \/><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Tip_28_Time_Zone_Management\"><\/span><span style=\"font-weight: 400;\">Tip #28: Time Zone Management\u00a0<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Last but certainly not least in our list of the best Outlook Calendar tips is time zone management. If you travel frequently, setting up multiple time zones in your calendar can help you avoid confusion.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Three different time zones can be displayed in the Calendar in the most recent versions of Outlook for Microsoft 365.<\/span><\/p>\n<p>1. Navigate to the File menu.<\/p>\n<p>2. Select Options.<\/p>\n<p>3. On the Calendar tab, under Time zones, select the Show a second time zone check box and, if needed, the Show a third time zone check box.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-43540\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Outlook-Calendar-Tips-and-Tricks-Manage-your-Time-Zone.jpg\" alt=\"Outlook Calendar Tips and Tricks - Manage your Time Zone\" width=\"442\" height=\"183\" \/><\/p>\n<p>4. Click the time zone you wish to add to the Time zone list.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-43544\" src=\"https:\/\/cirasync.com\/wp-content\/uploads\/2023\/07\/Click-the-time-zone-you-wish-to-add-to-the-time-zone-list.jpg\" alt=\"Click the time zone you wish to add to the time zone list\" width=\"345\" height=\"239\" \/><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Copilot_Calendar_Tips_for_Outlook\"><\/span>Copilot Calendar Tips for Outlook<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Copilot can reduce some of the manual work involved in preparing and scheduling meetings in supported Outlook experiences. Availability depends on the Microsoft 365 plan, account type, Outlook client, administrator configuration, and licensing.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Schedule from an email thread: In new Outlook, open an email conversation and select Schedule with Copilot. Copilot can create a draft meeting invitation with a title and agenda and include people from the thread as attendees. Schedule with Copilot requires a Microsoft 365 Copilot Work license.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Find a time in plain language: In supported environments, Copilot Chat can help identify times that work across attendee calendars when it has the required access and context.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Prepare for a meeting: In supported Microsoft 365 environments, Copilot can help surface relevant meeting context and information you have permission to access before an upcoming meeting.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Use Copilot Chat alongside Outlook: In supported Outlook experiences, Copilot Chat works alongside Outlook content so you can interact with your inbox and calendar while continuing to use Outlook.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Availability note: Copilot capabilities can vary by Microsoft 365 plan, license, Outlook client, administrator configuration, and rollout status.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Which_Version_of_Outlook_Are_You_Using\"><\/span>Which Version of Outlook\u00a0Are You Using?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Outlook features and menu paths can differ between new Outlook for Windows, classic Outlook for Windows, Outlook on the web, Outlook for Mac, and Outlook mobile. Where a tip applies only to a particular version, identify that version before the steps.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Implementation note: Add a short Applies to line under each tip, such as Applies to: New Outlook, Classic Outlook, Web, Mac, or Mobile. This is especially important for tips that use File &gt; Options or Settings paths.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Outlook_Calendar_Not_Working_Quick_Checks\"><\/span>Outlook Calendar Not Working? Quick Checks<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<ul>\n<li><span style=\"font-weight: 400;\">-Shared calendar is not visible: Check the calendar list and confirm that the shared or delegated calendar has been added and is selected for display.<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Calendar is not syncing to your phone: Confirm that the correct Microsoft 365 or Exchange account is connected and that calendar synchronization is enabled for that account.<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Meeting invitations appear in an unexpected calendar: Check which Outlook account and calendar are currently set as the default for the action you are performing.<\/span><\/li>\n<li><span style=\"font-weight: 400;\">You cannot see a colleague&rsquo;s free and busy information: Confirm that the account has the required calendar permissions and test the same user in Outlook on the web to help determine whether the issue is client-specific.<\/span><\/li>\n<li><span style=\"font-weight: 400;\">A shared calendar behaves differently between Outlook versions: Compare the calendar in new Outlook, classic Outlook, and Outlook on the web because feature support and synchronization behavior can differ between clients.<\/span><\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Manage_Your_Calendar_Like_a_Pro_with_These_Outlook_Calendar_Tips\"><\/span><span style=\"font-weight: 400;\">Manage Your Calendar Like a Pro with These Outlook Calendar Tips\u00a0<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">We looked at 28 fundamental Outlook Calendar tips and tricks in this article. Outlook continues to offer even more useful tools that can aid in the effective and productive use of the platform.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">As you learn more about the world of Outlook Calendar, you will find how it may assist you in managing your time and optimizing efficiency for your profession.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">So, what Outlook calendar tips do you already use?<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Frequently_Asked_Questions\"><\/span>Frequently Asked Questions<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3><span class=\"ez-toc-section\" id=\"How_do_I_make_my_Outlook_calendar_look_better\"><\/span><strong>How do I make my Outlook calendar look better?<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>You can make your Outlook calendar look better by changing its appearance. Go to Settings &gt; Calendar and choose your starting calendar date and working hours. You can also customize events and invitations, weather, shared calendars, actions, and more.<\/p>\n<p>To change the entire Outlook experience, go to Settings &gt; General &gt; Appearance &gt; Theme and choose your preferred theme or use the dark mode.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"How_do_I_use_Copilot_with_my_Outlook_calendar\"><\/span><b>How do I use Copilot with my Outlook calendar?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">In supported Outlook experiences, Copilot Chat can help identify mutually available meeting times by checking attendee calendars when it has the required context. In new Outlook, Schedule with Copilot can also turn an email thread into a draft meeting invitation. Schedule with Copilot requires a Microsoft 365 Copilot Work license. Other Copilot Chat capabilities depend on the account, license, and administrator configuration.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"What_happened_to_FindTime_in_Outlook\"><\/span><b>What happened to FindTime in Outlook?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">FindTime was retired and replaced by Scheduling Poll. Scheduling Poll is integrated into supported Outlook experiences and helps attendees vote on suggested meeting times.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"How_do_I_show_multiple_time_zones_in_Outlook_calendar\"><\/span><b>How do I show multiple time zones in Outlook calendar?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">New Outlook and Outlook on the web: Go to Settings &gt; Calendar &gt; View &gt; Add time zone. Classic Outlook: Go to File &gt; Options &gt; Calendar &gt; Time zones and select Show a second time zone and, where supported, Show a third time zone.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"How_do_I_reduce_double-booking_in_Outlook\"><\/span><b>How do I reduce double-booking in Outlook?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">In classic Outlook, use the available automatic meeting-processing settings under File &gt; Options &gt; Calendar &gt; Auto Accept\/Decline where appropriate. In supported new Outlook and Outlook on the web environments, Calendar Instructions can also automate actions such as declining meetings that conflict with existing events. Scheduling Poll can help identify times that work across attendees.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Why_cant_I_see_a_shared_calendar_in_new_Outlook\"><\/span><b>Why can\u2019t I see a shared calendar in new Outlook?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Check whether the calendar is hidden in the calendar list. Select Show all and confirm that the shared or delegated calendar has been added and is selected for display.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"How_do_I_color-code_my_Outlook_calendar\"><\/span><b>How do I color-code my Outlook calendar?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Use Outlook categories to assign colors to calendar items. Depending on your Outlook version, categories can be accessed from the event context menu, ribbon, or event options. An item can have more than one category.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"How_do_I_set_working_hours_in_Outlook\"><\/span><b>How do I set working hours in Outlook?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Classic Outlook: Go to File &gt; Options &gt; Calendar &gt; Work time. New Outlook: Go to Settings &gt; Calendar &gt; Work hours and location. Available options can vary by account and organization.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Can_I_print_my_Outlook_calendar\"><\/span><b>Can I print my Outlook calendar?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Yes. In classic Outlook, open Calendar and use File &gt; Print. In new Outlook and Outlook on the web, open Calendar and use the available Print command from the calendar interface. Print options differ by Outlook version.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"How_do_I_share_my_Outlook_calendar\"><\/span><b>How do I share my Outlook calendar?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Open Calendar, select Share Calendar, add the recipient, and choose a permission level. Available permissions depend on the account type and organizational policy. For Microsoft 365 or Exchange work or school accounts, edit and delegate access can be granted only to people inside the organization; delegate access applies only to the primary calendar. Outlook.com supports view or edit permissions but not delegate access.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"What_is_the_difference_between_an_appointment_and_a_meeting\"><\/span><b>What is the difference between an appointment and a meeting?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">An appointment primarily reserves time on your own calendar. A meeting includes other attendees.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"What_are_the_best_Outlook_calendar_tips\"><\/span><b>What are the best Outlook calendar tips?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Useful Outlook calendar features include color categories, working hours and location, Scheduling Poll, shared calendars, multiple time zones, calendar overlays, and Copilot-assisted meeting preparation and scheduling where licensed.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Microsoft Outlook is an excellent tool for managing your calendars and other information. And you will improve your experience further if you use the best Outlook calendar tips and tricks.\u00a0 In this article, we&rsquo;ll look at 28 simple yet useful tips for using Outlook Calendar successfully. TLDR The most useful Outlook calendar features for 2026 [&hellip;]<\/p>\n","protected":false},"author":38,"featured_media":46175,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"page-cirablog2.php","format":"standard","meta":{"_et_pb_use_builder":"","_et_pb_old_content":"","_et_gb_content_width":"","_nextfly_llmd_date_locked":false,"footnotes":"","_ppma_block_editor_authors":"","_links_to":"","_links_to_target":""},"categories":[1478],"tags":[],"ppma_author":[13535],"class_list":["post-42733","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-blog-articles","rawdate-2023-07-27"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v28.0 (Yoast SEO v28.1) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>28 Best Outlook Calendar Tips &amp; Tricks to Use in 2026!<\/title>\n<meta name=\"description\" content=\"Discover 28 Outlook calendar tips for 2026, including Scheduling Poll, Copilot, shared calendars, time zones, shortcuts, and productivity features.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/cirasync.com\/fr\/blog-articles\/outlook-calendar-tips-and-tricks\/\/\" \/>\n<meta property=\"og:locale\" content=\"fr_FR\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"28 Best Outlook Calendar Tips &amp; 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