“The line between disorder and order lies in logistics…” – Sun Tzu
We can see this quote in action in this example.
A truck driver is on the road, carrying a time-sensitive shipment, when suddenly, his vehicle breaks down. The driver needs to quickly get in touch with the right people — dispatch, maintenance, and the client waiting for their delivery.
But will they do it if they have the wrong contacts?
No. Having the right contacts on his phone can help resolve a logistical nightmare.
In this article, we’ll
- Explore the key reasons logistics and transportation companies need to sync contacts to smartphones,
- walk you through setting it up on CiraSync and
- Answer some frequently asked questions.
So, let’s get right to it!
Key Takeaways:
- Efficient contact syncing in logistics and transportation companies is crucial for streamlined cross-functional communication, better supplier and vendor management, and secured data management.
- Logistics and transportation companies use CiraSync to sync contacts to smartphones. It ensures data security with features like encryption and compliance with regulations like GDPR.
- The setup process involves signing up for CiraSync, selecting contact sources, specifying target users, and initiating the sync.
Why Sync Logistics Contacts to Smartphones?
1. Cross-Functional Communication
Logistics and transportation involve a complex network of people working together to ensure goods are delivered efficiently and on time.
For dispatchers coordinating routes to warehouse employees managing inventory, everyone must communicate effectively across different functions and locations.
For example, if a dispatcher needs to inform a driver of a delay, he should be able to simply look up the driver’s contact on his smartphone and reach out immediately. They should not waste time searching through outdated directories or call lists.
Pro Tip:
Create custom contact lists for teams, such as “Dispatch,” “Warehouse,” and “Maintenance,” to make sure everyone has access to the contacts they need most.
2. Better Supplier and Vendor Management
Efficient supplier and vendor management is crucial in logistics companies.
Up-to-date and accurate contact information helps suppliers manage pick-ups, deliveries, contracts, and agreements. This can make or break a company.
For example, you need to re-negotiate a contract with a vendor. With the right person’s contact, you can initiate the discussion and reach favorable terms before the current contract expires.
Moreover, if you’re having issues with a supplier or vendor over damaged shipments, you can contact the appropriate person before it’s too late to make returns.
Pro Tip:
Create separate contact lists for your suppliers and vendors, organized by category or region, to keep everything nice and tidy.
3. Secured Data Management
Logistics and transportation companies handle a lot of sensitive information, including:
- Client details,
- Shipment data and
- Employee records.
If you use a third-party tool to manage and sync contacts to smartphones, it must provide advanced security measures.
Take CiraSync, the best GAL sync tool, for example.
It does not store your passwords. Logging in to CiraSync takes the user directly to the Microsoft Login page. Moreover, CiraSync is hosted in Azure. Azure has more cloud security certifications than any other cloud provider.
CiraSync has enterprise-grade security features, including:
- End-to-end encryption,
- Role-based access controls and
- Automatic backups to keep your contact data safe and secure.
Check our security guide, whitepaper, and privacy policy to learn more about our security measures.
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How to Sync Logistics Companies Contacts to Smartphones?
Now we’ve explored the benefits of contact sync for logistics and transportation companies, let’s dive into the process of setting it up using CiraSync:
1. Sign up for CiraSync. It’s completely free.
2. After following the embroidering process, you’ll get access to your dashboard. Click the + sign next to “Contact Lists.”
3. You’ll see multiple source types to choose from. The CiraSync platform needs to know where your contacts come from before pushing them to smartphones.
For this example, I will use the “Global Address List” as our source of contacts.
3. Next, select “Active Directory Items.” Here, you’ll just need to choose the contact sources you want to sync. Click NEXT in the top right corner.
4. In the GAL field, search for a name and select the user (smartphone) you want to target. These users will always receive synced contacts. Click “Next” in the top right corner.
5. Fill out “Provide Contact List Name” to name the contact list and click “Save.”
6. The sync summary dashboard will briefly appear. Open the CiraSync main dashboard by clicking on the “Return” icon at the top-left of your screen.
7. Check the “Update Cache” option in the “Sync Status” at the top right side of the Dashboard and click on SYNC NOW to sync your contacts.
Easy peasy!
You have now set up the process to sync your company’s contacts to smartphones.
From now on, CiraSync will regularly scan contact lists, identify changes, and push updated contacts to employees’ mobile phones.
Frequently Asked Questions
Yes, CiraSync is flexible and customizable, allowing you to create lists tailored to your logistic company’s needs. Whether you need separate lists for drivers, dispatchers, or warehouse staff, CiraSync does it all.
CiraSync uses advanced encryption, secure cloud storage, and regular backups to protect your contact information. It is also compliant with regulations like GDPR.
