One of the most compelling features of Office 365 is the ability to share calendars company-wide on desktop computers. However, accessing these same shared calendars from smartphones is difficult. The default messaging app on Android and iOS doesn’t provide any way to access shared calendars. With CiraSync, a secure SaaS platform, business users can now access shared calendars from their smartphones ! You’ll never miss an important meeting, training session, or shift change. Any modifications made to shared calendars are instantly updated on your work smartphone.
Here are four use cases explaining why you should take advantage of calendar synchronization on business smartphones.
Schedule client dates and appointments
One of the most common applications of calendar synchronization is its ability to help schedule meetings that change frequently. CiraSync gives businesses and individuals the ability to synchronize their shared calendars at regular intervals, several times per hour. This feature has been widely used by law firms in the past; an assistant can manage the schedules of a dozen lawyers, even when they are away. Multiple synchronizations every hour ensure that last-minute changes are present on every user’s mobile device.
Synchronize company holidays, events, and training sessions
One of the most overlooked aspects of enterprise-wide calendar synchronization is ensuring employees have the correct schedules for events that may occur outside the office or outside of regular working hours. While people are often eager to use their free time, it’s often difficult to ensure everyone has the information they need. With automated calendar synchronization, companies can ensure their employees know when they should and shouldn’t be in the office.
Similarly, company events and training sessions are often posted across multiple channels, but important reminders may not appear on users’ smartphones. By simply updating a time slot in the online group calendar, administrators can ensure all employees are up-to-date on upcoming events, even when they are not in the office.
Shift schedule and rotation hours
Particularly useful for organizations with a large workforce operating on fixed hours, such as hospitals, police departments, and large-scale service industries, the ability to have a visible and easily accessible group calendar is extremely important. By scheduling team changes on a central calendar, all users will be notified of any last-minute changes to upcoming schedules and can determine who is expected to work. Ensuring uninterrupted scheduling is often a top priority for businesses, and calendar synchronization with smartphones streamlines this process.
Manage resources and plan deliveries
Another feature of shared calendar synchronization is its ability to help manage the schedules of employees working at multiple locations with rotating shifts. Take the construction industry, for example. Often, employees are required to travel between several sites from one day to the next. Similarly, foremen need to know the location of employees by site and date. A calendar available on employees’ smartphones ensures that no one is left behind and that everyone has up-to-date information on where and when they need to be.
Case studies on automatic calendar synchronization with CiraSync
Discover how two organizations are using automatic calendar synchronization to improve employee responsiveness and decision-making.
- The teaching staff in New York is organized using shared calendars updated on smartphones throughout the school year.
- The Arc of Schuyler, a non-profit organization, solves its problems through rapid response and faster decision-making.
