One of the most exciting features of Office 365 is the ability to share calendars across the entire company on desktop computers, but accessing those same shared calendars from mobile phones presents a challenge. This is because the default email app on Android and iOS doesn’t provide a way to access shared calendars. With CiraSync, a secure SaaS platform, your company’s users can now access shared calendars from their mobile phones. You’ll never miss an important meeting, training session, or shift change again. Any changes to shared calendars are immediately updated on your company’s mobile devices.
Here are four use cases that explain why you need to take advantage of calendar syncing on enterprise mobile phones
Organize client meetings and dates
One of the most common uses of calendar synchronization is its ability to help schedule regularly changing meetings. CiraSync empowers companies and individuals to synchronize their shared calendars at regular intervals, multiple times per hour. This feature has been widely used by law firms in the past; one assistant can manage the schedules of a dozen lawyers, even when they are out of the office. Multiple hourly synchronizations ensure that last-minute changes are reflected on every user’s mobile device.
Synchronize company vacations, events, and training sessions
One of the most overlooked aspects of company calendar synchronization is the ability to ensure employees have the appropriate schedules for events that may occur outside the office or outside of regular working hours. While people are generally quite willing to use their free time, it can be challenging to ensure that each individual has the necessary information readily available. With automated calendar synchronization, companies can ensure their employees know when they should and should not be in the office.
Similarly, company events and training sessions are often published across multiple channels, but an important reminder might not also be on users’ smartphones. By simply updating a time slot in the online group calendar, administrators can ensure that every employee is instantly reminded of upcoming events, even when they’re out of the office.
Shift schedule and rotation hours
Particularly useful for businesses with large workforces operating on rotating shifts, such as hospitals, police departments, and large-scale service industries, having a visible and easily accessible group calendar is incredibly important. By scheduling shift changes on a central calendar, all users will be aware of any last-minute changes to upcoming schedules and can determine who is expected to be working. Ensuring there are no gaps in schedules is often a top priority for businesses, and syncing calendars with mobile phones streamlines this process.
Manage resources and schedule deliveries
Another useful application of shared calendar synchronization is its ability to help manage the schedules of employees who work in multiple locations with rotating shifts. Take the construction industry, for example; employees are often required to travel between various sites from one day to the next. Similarly, foremen need to know the location of employees by site and date. A calendar accessible globally via employees’ mobile phones ensures that no one is left out, and each individual has up-to-date information on where and when they need to be at any given time.
Case studies with automatic calendar synchronization using CiraSync
See how two organizations use automated calendar synchronization to improve employee responsiveness and decision-making:
- New York educators organized themselves using shared calendars on mobile phones throughout the school year
- The Arc of Schuyler, a non-profit organization, provides faster response and decision-making.
