How to Share an Outlook Calendar in Outlook Desktop

When collaborating with peers, you may want to share your calendar in order to sync schedules. This guide shows how to share Outlook Calendars in the Outlook Desktop App.

Instructions

Sharing an Outlook Calendar with Read-Only Access

1. Launch Outlook Desktop.
2. Click the calendar icon in the bottom-left corner of the navigation panel. Outlook will then display in calendar view.
3. Select the desire calendar to view and share in the left-hand navigation panel.
4. Click Share Calendar in the ribbon at the top of the window. A blank email invitation will open. (See figure below.)
5. Define the recipients of the calendar in the To field.
   NOTE: Calendar recipients can be a single user, users, or a user group.
6. Click Send. 

Sharing a Calendar w/Delegated Permissions and Access

1. Launch Outlook Desktop.
2. Click the calendar icon in the bottom-left corner of the navigation panel. Outlook will then display in calendar view.
3. Right-click the desired calendar to share.
4. Click Properties. 
5. Click the Permissions tab.
6. Click Add. (See figure below.)
7. Search for the user(s) or group(s) to share the calendar to.
8. Double-click the username/group name to add.
9. Click OK when all desired users have been added. (See figure below.)
10. Click the drop-down arrow in Permission Level.
11. Choose the permission level to assign to the added user. In this example, the user is assigned the Author permission level.
    NOTE: If sharing with multiple users, click the entry for each recipient to be able to delegate their viewing and editing permissions.
12. Click OK. (See figure below.)