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Read the instructions or check out the video below to learn how to create and share a Public Folder Calendar with Outlook Desktop:

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How to Create and Share Public Folder Calendars


Creating the Public Folder Calendar

  1. Log in to Outlook Desktop.
  2. Click the ellipsis at the bottom of the left-hand navigation panel.
  3. Click Folder to switch to the Outlook Folder View. (See figure below.)
  4. Right-click Public Folders.
  5. Click New Folder. (See figure below).
     NOTE: You will need to be Owner or the Publishing Editor/Author of the parent folder to create new subfolders.
  6. Name the new folder. In this example, the new folder is called Birthdays. 
  7. Select Calendar Items under Folder contains.
  8. Select where to place the folder. In this example, the folder is placed in All Public Folders. 
  9. Click OK. (See figure below.)
  10. Double-click the new subfolder in the left-hand navigation panel.
  11. Click New Appointment or New Meeting at the top-left corner of the window to start adding content to the folder.

Content goes here

Sharing the Public Folder Calendar

NOTE: You can only share a calendar to a mail-enabled account.

  1. Right-click the calendar you created in the Creating the Calendar section of this guide.
  2. Click Properties. 
  3. Go to the Permissions Tab
  4. Click the Add button.  (See figure below.)
  5. Search for the user(s)/user group(s) you want to share the calendar to.
  6. Double-click the name to add.
  7. Click OK. (See figure below.)
  8. Click the drop-down arrow in Permission Level.
  9. Choose the permission level to assign to the added user. In this example, the permission level will be changed to Editor. 
  10. Click OK to share your calendar. (See figure below.)
    NOTE: You can only share a Public Folder Calendar to a mail-enabled account.
    NOTE:If you are an on-premise Exchange user, check out the itrezzo solution![/box
    If you’d like to learn how to share an Outlook Calendar from the web, learn how to here. Likewise if you’d like to do it with desktop, do so here.

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