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This guide shows how to create and share a Public Folder Calendar with Outlook Desktop. NOTE: You can only share a Public Folder Calendar to a mail-enabled account.

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Instructions

Creating the Public Folder Calendar
  1. Log in to Outlook Desktop.
  2. Click the ellipsis at the bottom of the left-hand navigation panel.
  3. Click Folder to go to the Outlook Folder View. (See figure below.)
  4. Double-click Public Folders > All Public Folders.
  5. Right-click on the Public Folder where you want to create the calendar.
  6. Click New Folder. NOTE: You will need to be the owner of the parent folder to create new folders. (See figure below).
  7. Name the new folder. In this example, the new folder is called Birthdays. 
  8. Select Calendar Items under Folder contains.
  9. Click OK. (See figure below.)
Sharing the Public Folder Calendar

NOTE: You can only share a calendar to a mail-enabled account.

  1. Right-click the calendar you created in the Creating the Calendar section of this guide.
  2. Click Properties. 
  3. Go to the Permissions Tab
  4. Click the Add button.  (See figure below.)
  5. Search for the user(s)/user group(s) you want to share the calendar to. NOTE: It is recommended to use Distribution Groups. Instead of clicking each individual user in the Global Address List, you will be able to easily modify multiple contact permissions in Distribution Groups with a single click.
  6. Double-click the name to add.
  7. Click OK. (See figure below.)
  8. Click the drop-down arrow in Permission Level.
  9. Choose the permission level to assign to the added user. In this example, the permission level will be changed to Editor. 
  10. Click OK to share your calendar. (See figure below.)

Congratulations, you have learned how to create and share a Public Folder Calendar with Outlook Desktop!

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